Real Estate Legal Assistant / Law Clerk

We are seeking an enthusiastic, organized and dependable Real Estate Legal Executive Assistant / Clerk to provide direct support to a busy real estate lawyer and assist with the day-to-day operations of the firm.

Responsibilities

• Provide administrative and executive support to the principal lawyer.
• Support the firm’s purchase, sale and refinance clerks with file opening, document preparation, searches, closing requirements, reporting and post-closing matters.
• Assist with mortgage enforcement, private lending and other real estate-related matters.
• Communicate professionally with clients, lenders, mortgage brokers, real estate agents and other law offices.
• Maintain file status reports, calendars, deadlines and follow-up lists.
• Handle client and lender reporting.
• Assist with billing, invoice tracking, expenses, bookkeeping records and coordination with the firm’s bookkeeper.
• Maintain organized electronic files, office records, templates and procedures.
• Assist with office-related matters and general legal matters as required by the lawyer.
• Provide overflow support and assist with other administrative duties as required.

Qualifications

• At least one year of experience in an Ontario real estate law office is preferred.
• Strong interpersonal skills, with a willingness to take initiative and drive new projects from planning through completion.
• A legal assistant or law clerk diploma is an asset.
• Familiarity with PCLaw, Teraview, OnLand and real estate conveyancing software is an asset.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Willingness to learn and appropriately use AI tools to improve efficiency while complying with firm policies and confidentiality obligations.
• Strong written and verbal communication skills.
• Comfortable using Microsoft Office and learning new technology.
• Professional, dependable and able to handle confidential information.
• Positive attitude, enthusiasm and willingness to take initiative.
• Bookkeeping or accounting experience is an asset but is not required.

What We Offer

• Salary of $45,000 to $50,000, depending on experience.
• A varied role with exposure to real estate law and law firm operations.
• Direct training and the opportunity to take on greater responsibility.
• A professional, supportive and collaborative work environment.

Please apply with your résumé and a short cover letter describing why you are interested in the position.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: CA$45,000.00-CA$50,000.00 per year

Benefits:

• Extended health care

Work Location: In person - Yonge and Sheppard, Toronto