Accounts Payable Clerk (Temporary Maternity Leave Coverage)

Job Responsibility:

:

The A/P Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The A/P Clerk will be responsible for the timely payment of cattle payables to producers and ensuring vendor compliance to the organizations credit policy.

JOB RESPONSIBILITIES:

· Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

· Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

· Receive, verify and process company expense reports to standard procedures.

· Handles all vendor correspondence via phone or email

· Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

· Investigates and resolves problems associated with processing of invoices and purchase orders.

· Prepares batch check runs and wire transfers.

· Assists with monthly status reports, and monthly closings.

· Reconciles various accounts by verifying entries, identifying errors in posting or omissions by applying appropriate accounting standards and comparing system reports to balances.

· Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.

· Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

· GST reporting and submission.

· Organize and maintain all vendor and credit files.

· Process payments for cattle purchases and appropriate remittance programs.

· Protects organization's value by keeping information confidential.

· Files, maintains, and distributes accounting documents, records and reports.

· Performs other duties as required to support Accounting Department.

:

• Accounting certificate/Diploma
• 3-4 years accounts payable or general accounting experience
• Familiarity with Quick Books is an advantage
• Excellent written and verbal communication skills
• Strong organizational skills; must be detail oriented
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Ability to meet deadlines.

Contract Length ( 12 Months)

Job Type: Full-time

Pay: $33,670.19-$65,027.67 per year

Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 1 year (preferred)

Work Location: In person