employee scheduler.

Are you a highly organized professional with an eye for detail and a talent for workforce optimization? Our client is seeking a dedicated Employee Scheduler to join their dynamic team in Calgary. In this essential role, you will align workforce capacity with operational demand, playing a key part in maintaining seamless day-to-day operations. This position falls directly within the human resources job category at Randstad Professional, bridging the gap between operational needs, staff availability, and workforce management. As an Employee Scheduler, you will be responsible for managing the casual and floater employee workforce, ensuring cost-effective and optimal workforce utilization across multiple communities. You will serve as a vital support system for leadership teams, managing workforce planning, shift alignment, and strategic staff redeployment.

To excel as an Employee Scheduler, you must closely study schedule requests, anticipate staffing patterns, and rapidly adjust to changing operational demands. This human resources role requires close collaboration with community leaders to understand unique scheduling requirements and adapt rotations effectively. Additionally, you will utilize advanced HRIS data to track attendance trends, minimize overtime, and ensure compliance with provincial standards. If you are looking for a rewarding, fast-paced opportunity within a structured human resources environment where your logistical and analytical skills can truly shine, we want to hear from you.

Advantages
• Competitive annual salary between $55,000 and $60,000, commensurate with experience.
• Standard full-time hours of work from Monday to Friday, 8:00 AM – 4:00 PM (37.5 hours per week).
• Dynamic, supportive work culture focused on professional development and community well-being.
• Opportunity to work with a globally recognized recruitment leader, granting access to an exclusive network of top tier employers.
• Specialized professional growth paths and exposure to enterprise-level HRIS software platforms.

Responsibilities
• Comprehend workforce requirements, job roles, and staffing structures across all community environments.
• Study schedules and staffing requests to ascertain precise daily and weekly workforce requirements.
• Interface with leadership teams to understand specific facility requirements and adjust shift schedules as needed.
• Receive, process, and track vacation, sick leave, and other absence requests to arrange seamless employee schedules.
• Consider the extreme time sensitivity of requests to maintain safe, efficient, and uninterrupted site operations.
• Examine employee availability, classifications, and skill sets to align workforce assignments with unique site demands.
• Confirm shifts with personnel to ensure all vacancies are actively filled with the right employees across all locations.
• Monitor vacant shifts and strategically build out casual and floater rotations, prioritizing casual staff before part-time coverage.
• Record, determine, and assign work duties while considering employee seniority, availability, shift length, and qualifications.
• Collect, monitor, and assess scheduling data to identify trend lines, absence patterns, or operational areas of concern.
• Produce detailed quarterly reports regarding overall shift coverage, scheduling metrics, and performance indicators.
• Alter schedules rapidly to meet emergencies caused by extended leaves or sudden spikes in workforce demand while actively minimizing overtime.
• Act as a Subject Matter Expert (SME) for the HRIS system scheduling module, supporting system testing, updates, and new builds.
• Deliver system training, troubleshooting support, and user guide documentation to supervisors, managers, and casual staff.
• Participate in employee resource working groups, providing data to inform broader human resources, recruitment, and onboarding priorities

Qualifications
• Minimum of two (2) years of direct experience with automated employee scheduling or workforce planning.
• Post-secondary diploma in Business Administration, Office Administration, Human Resources, or an equivalent combination of education and experience.
• Working knowledge of Alberta Employment Standards and basic labour regulations is highly desirable.
• High computer proficiency with MS Office applications, including intermediate to advanced skills in Microsoft Excel and Word.
• Previous hands-on experience utilizing electronic scheduling systems or complex HRIS database modules.
• Proven experience as a self-starter who can confidently work independently under minimal day-to-day supervision.
• Must possess reliable transportation and a valid driver's license, as occasional travel within the Calgary region is required.
• Flexibility to occasionally support evening or weekend scheduling updates during critical operational emergencies.

Summary
At Randstad, we pride ourselves on being a global leader in talent solutions, connecting exceptional professionals with top-tier organizations. Our recruiters are genuine experts in the human resources sector, dedicated to understanding your career trajectory and matching you with positions where you can thrive. If you are ready to take the next step in your career as an Employee Scheduler, we encourage you to apply directly on our website today or reach out to our dedicated recruitment team to learn more about this exciting opportunity.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to View email address on randstad.com to ensure their ability to fully participate in the interview process. show more