Corporate Paralegal

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Position Title:
Corporate ParalegalReports To:
Canadian Divisional General CounselLocation:
Oakville, OntarioPosition Type:
Full-time
Position Overview:
We are seeking an organized, proactive, and bilingual Paralegal or Legal Assistant to directly support our Canadian General Counsel. In this role, you will be a key member of our in-house legal department, assisting with corporate governance, commercial contract management, labor and employment compliance, and Quebec-specific regulatory matters. The ideal candidate possesses a background in corporate/commercial law, familiarity with the Quebec legal landscape, and the ability to operate in both English and French.
Key Responsibilities:
Commercial Contract Management:
Assist the General Counsel in reviewing, proofreading, and organizing commercial agreements, non-disclosure agreements (NDAs), vendor contracts, and service agreements.
Maintain and manage the company’s digital contract lifecycle management system (Agiloft), tracking key milestones, renewal dates, and compliance obligations.
Prepare initial drafts of standard legal documents and corporate templates under the supervision of counsel.
Labor & Employment Support:
Help compile, organize, and maintain internal workplace policies, employment standards documentation, and compliance records.
Conduct initial administrative research into Canadian and Quebec-specific labor laws, occupational health and safety standards (CNESST), and human resources compliance frameworks.
Corporate Governance & Records:
Maintain corporate minute books, registries, and corporate filing schedules for Canadian and Quebec entities.
Coordinate and prepare materials for corporate filings, annual declarations, and regulatory submissions.
Administrative & Legal Operations:
Manage the legal department's calendar, schedule meetings, and organize complex physical or digital legal files.
Coordinate with external legal counsel, track legal invoices, and monitor the department’s spending.
Draft and translate correspondence, summaries, and internal memos between English and French.
Qualifications & Skills:
Education & Certification:
Diploma or certificate in Paralegal Studies, a Diploma of College Studies (DEC) in Legal Techniques, or a Bachelor of Laws (LL.B. / J.D. / B.C.L.) from a recognized institution.
Professional certification or membership with a recognized paralegal association (e.G., a designated paralegal in a Canadian province or equivalent recognition in Quebec) is considered a strong asset.
Experience:
A minimum of
3 to 5 years of experience
working as a paralegal or legal assistant in-house or within a reputable corporate law firm.
Bilingual (English and French):
Strong written and verbal communication skills in both languages are mandatory. The candidate must be fully comfortable translating corporate communications and checking French-language legal text for accuracy.
Technical & Legal Skills:
Familiarity with the Quebec Civil Law system and basic statutory structures (e.G., the Civil Code of Quebec, Bill 96 compliance…).
Strong proficiency with legal tech tools, document management suites, corporate registries (such as the Registre des entreprises du Québec), and Microsoft Office Suite.
High attention to detail, strict confidentiality standards, and excellent organizational skills.
Compensation:
Competitive base salary ranging from
$120,000 - $130,000 CAD ,
We are the ASSA ABLOY GroupOur people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
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