Technical Services/Education Services Administrative Assistant

Employment Opportunity

Technical Services/Education Services Administrative Assistant

Full time

Thompson, MB

The Keewatin Tribal Council Health Department is seeking a highly motivated individual with management skills for a full-time position role of Administrative Assistant within the Student Services and Technical Services department.

PURPOSE

Under the general direction of Keewatin Tribal Council (KTC) Director of Student Services and Director of Technical Services perform a variety of administrative assistant and accounting data entry duties in support of the Education & Training services and Technical Advisory Services

JOB DUTIES :
Perform some or all of the following duties:

·                     Create, organize and maintain a comprehensive filing management system for Technical Services projects.

·                     Assist staff in the preparation and maintenance of Technical Services project progress claims to Government.

·                     Assist in the maintenance and reconciliation of projects on a regular basis.

·                     Accounting Data Entry for the Technical Department’s Project Management Infrastructure Projects.

·                     Record and prepare minutes of meetings. 

·                     Travel arrangements for staff;

·                     Prepare, key in, edit and proofread correspondence, reports, invoices, 

presentations, forms and other related material using computerized systems.

·                     Conference and event planning:

·                     Compile data, statistics and other information and conduct research as requested using computerized systems.

·                     Set up and maintain manual and computerized information filing systems.

·                     Share and maintain front desk reception duties with other administrative secretaries on a rotational basis as required.

·                     May schedule and confirm business appointments and meetings of Program Managers

·                     Prepare correspondence, reports, and information related to these duties as required.

·                     Determine and establish departmental office procedures for a continual improvement.

·                     Attendance at Employment & Training Student Services staff / Technical

Advisory Services meetings

JOB QUALIFICATIONS
The Administrative Clerk should have the following qualifications:

·                     Completion of secondary school.

·                     Completion of a two-year college or other program for Business

Administration

·                     Completion of an accounting and/or finance course.

·                     Must be reliable

·                     Must have at least 3 years clerical and administrative experience 

·                     Requires experience in coordinating activities.

·                     Possess initiative and judgement.

·                     Excellent planning, organizing, interpersonal and communication skills.

·                     Respect for the customs, traditions and practices of the local member First Nation communities.

·                     Knowledge of Proposals and preparing proposals

·                     Ability to speak Cree or Dene would be an asset.

·                     Valid Class 5 Drivers License is a mandatory requirement

·                     Ability to travel

A written application with detailed resume; including at least two (2) references with written permission to contact the references of your latest immediate supervisors should be submitted to:
Lisa Beardy, Office Manager
23 Nickel Road, Thompson, MB  R8N 0Y4
Email: [email protected]
Fax View phone number on jobs.amik.ca
Applications will be accepted until position is filled.  

We would like to thank those who have applied.  Only those selected for an interview will be contacted.