Administrator, Okanagan Truck & Fabrication

Administrator, Okanagan Truck & Fabrication
Vernon, BC

The Administrator supports the daily operations of Okanagan Truck & Fabrication, including administration and billing, purchasing, production scheduling, shipping and receiving. This role works with the Manager to keep daily operations efficient and organized.
Reports to: Manager, Okanagan Truck & Fabrication
Work location: 937- Okanagan Truck & Fabrication
Work schedule: Regular Monday-Friday business hours between 8:00 am - 4:30 pm

Responsibilities
Documentation and Production Scheduling
Create work orders for all truck modifications and fabrication builds using corporate material management system.
Review and update the truck and fabrication production schedule.
Review and update key performance indicator (KPI) reports.
Assist the manager with preparing and reviewing quotes and requests for proposals.
Accurately follow the work completion process.

Inventory Control and Purchasing
Support inventory management, including physical cycle counts and inventory adjustments. 
Assist with sourcing products required for the production schedule.
Assist with issuing purchase orders and coordinating shipment delivery dates to ensure product availability.
Coordinate efforts with the stockroom in order to set and maintain appropriate inventory levels.
Complete inventory adjustments as needed.
Coordinate annual physical count.
Negotiate returns with vendors and coordinate related credits, refunds or replacements.
Support and arrange maintenance of the facility yard and building.

Facility Support
Assist with arranging maintenance for the facility, yard and building.

Billing Support
Provide accounts payable and accounts receivable support, escalating issues to the appropriate departments as needed.
Communicate with customers and vendors to resolve issues.
Investigate and resolve billing discrepancies.

Time Entry and Benefits
Ensure team member timecards are submitted in the system, accurate and assigned to the correct pay period.
Ensure new hire, termination and leave of absence documentation is completed and forwarded to Payroll.
Respond to team member questions about payroll or benefits, or refer them to Payroll as needed.

Customer Service
Respond to calls and questions with timely, appropriate information, assistance and advice.
Provide assistance, support and resources to others as needed.
Maintain a friendly, respectful and professional approach.

Work Experience
Two to four years of administrative experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office, particularly Excel.
Strong attention to detail.
Ability to work independently.

Education
Grade 12 or a General Educational Development (GED) equivalent.

Negotiable Requirements
A diploma or certificate in office administration.
Working knowledge of the TSS system.
Familiarity with store administration procedures.
A solid understanding of manufacturing processes and fabrication practices.

What We Offer
The target compensation for this role is $53,270-61,230 per year based on experience. We offer a clear path for career advancement with wage increases along the way.
Extended group health, dental, and vision benefits are available to all eligible full-time and part-time permanent employees. 
Employee Assistance Program.
A group RRSP/DPSP matching program.
Discount on tires and mechanical services.
Positive work culture, opportunities for growth and development, and work-life balance.
Opportunities for professional development, such as training programs, mentorship, and tuition reimbursement.

Kal Tire uses AI tools to support parts of recruitment, including but not limited to job posting and pre-screening. All interviews and hiring decisions are being made by Kal Tire’s hiring managers and recruiters.
Kal Tire is committed to fostering a workplace where everyone feels valued, included, and empowered to thrive. We embrace diverse perspectives and welcome applications from all backgrounds and experiences. If your qualifications align with the role, we'll connect with you to guide you through the next steps. Candidates considered for the role must be legally eligible to work for any employer in Canada. A Canadian Criminal Record Check may be required for certain positions as part of the final stages of the hiring process.
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