Construction Project Coordinator- Civil Construction- Penticton M/F

Carmacks, in partnership with Peters Bros, is looking to hire a Project Coordinator for Highway South & Recycling HIP.

What is the role?

Reporting to the Construction Manager, Highways Division, contributes to the goals and profits of the company by supporting the Project Management team. Building roads with primarily paving works and recycling. Work primarily with field Superintendent and Project Manager by providing assistance as required. This position is based in Penticton, 50% in the office and 50% at site which is required to be often at the project during the production season.

Duties and responsibilities are :

• Track and reconcile materials supplied and delivered
• Manage and track truck haul tickets and summarize using spreadsheets
• Maintain daily and weekly inventory balances for pits, stockpiles, transfers, and job consumption.
• Reconcile scale tickets, haul sheets, and production logs; investigate discrepancies proactively.
• Coordinate with foremen, pit managers, and trucking to align physical counts with system balances.
• Prepare month-end inventory roll-forwards and variance explanations for Finance.
• Track material quality documentation (QC results, gradations) aligned to usage and pay items.
• Assist Accounts payable with invoicing
• Ensures timely accurate communication of all information and completion of all required documentation
• Help the Project Manager prepare progress reports and invoices for work completed
• Assist in the estimating process by evaluating bid specifications and drawings to ensure that everything that is required for a successful bid is addressed
• Obtains bids from vendors and subcontractors by specifying materials; identifying qualified subcontractors; negotiates price. Follows up as required to ensure bids are received
• Review projects, analyzing and documenting estimated vs. actual costs, and the whole job – what was done, when, how, why. Use this data for estimating work/projects
• Review contracts concerning insurance and bonding. Order bonding
• Ensure timely and accurate communication of all information/documentation
• Identify and implement efficiencies, process improvements and ways to save money
• Using the company ERP: SAP

What do we value?

• Entry level requires a Diploma in Civil Engineering Technology or Bachelor's degree or Relevant industry experience
• Strong understanding of construction methods, contracts, and project coordination processes.
• Strong knowledge of civil construction practices, including grading, paving, and utilities.
• Excellent computer skills including Microsoft Word and Excel
• Minimum Class 5 Driver's license with a clean abstract

Preferred:

• Experience working with contractors on municipal or highway projects.
  Knowledge of ERP: SAP
• Familiarity with local regulations and standards (e.g., provincial specifications)
• Experience with quantity tracking and cost control systems.

Working Conditions:

• Combination of office and field work environments.
• Travel to project sites may be required.
• Living out allowance (LOA) is provided when working remote.
• Ability to work in a fast-paced construction environment with changing priorities.

Salary range is between $68,000-$80,000/yr, depending on qualifications and experiences.

What's in it for you?

• Competitive compensation package
• Company Vehicle
• Dental care
• Extended health care
• Matching RRSP
• Employee stock purchase plan
• Employee assistance program
• Free On-site parking
• Growth Opportunities
• Company events

Ability to commute/relocate:

Penticton, BC: reliably commute or plan to relocate before starting work (preferred)

Peters Brothers Construction Ltd is the premier paving contractor for the heartland of British Columbia. It is a privately owned and operated company with its head office in Penticton, British Columbia. While based in the Okanagan, Peters Brothers performs its quality work throughout the entire Province. It operates five permanent Asphalt plants in Penticton, Kelowna, Merritt, Dawson Creek, and Williams Lake. It also has five portable Asphalt plants along with all the necessary manpower and equipment to tackle any size or location project.

Entity

Founded over 50 years ago, Carmacks Enterprises Ltd. is a respected civil contractor specializing in road, bridge, and maintenance construction. Operating across four key business units—Bridges, Highways, Municipal, and Highway Maintenance—Carmacks delivers comprehensive infrastructure solutions, from new construction projects to ongoing maintenance services. Committed to inclusivity and diversity, Carmacks proudly fosters an equal opportunity workplace. Join us in building a better future together. Discover more about us at