Executive Assistant (Virtual)

25-30 hours per week, Monday to Friday, with a flexible daytime schedule.

At Seasons Care, we are proud to be a people-first organization that values trust, flexibility, collaboration, and doing the right thing. For 30 years, we’ve built our reputation by supporting healthcare professionals and the organizations they serve. Our success comes from great people who care deeply about making a difference, solving problems, and supporting one another.

We’re looking for a highly organized, proactive, and dependable Executive Assistant to join our team. This is primarily a work-from-home position offering meaningful work, flexible daytime hours, and plenty of variety.

Although the role is primarily remote, occasional in-person team meetings and company events take place in Southwestern Ontario. Candidates must currently reside in Essex County or Kent County, Ontario, and be available to attend these meetings and events when required.

Why People Love This Role

• Primarily remote, work-from-home position
  
• Flexible daytime schedule
  
• Meaningful work with a supportive team
  
• Independence, autonomy, and variety
  
• Family-friendly flexibility
  
• Opportunity to contribute to a growing organization
  

About the Role

In this varied role, you’ll provide direct administrative support to company leadership while helping coordinate business development, partnerships, communications, events, and internal initiatives. The ideal candidate is someone who enjoys staying organized, anticipating needs, solving problems, and making sure important details don’t get missed. You’ll work independently from home while collaborating closely with team members across the organization.

Key Responsibilities

• Providing proactive administrative support to company leadership
  
• Coordinating calendars, meetings, travel, itineraries, meeting materials, and follow-up activities
  
• Preparing meeting agendas, background information, presentations, correspondence, and team meeting minutes
  
• Supporting business development activities, including partnership agreements, renewals, surveys, and follow-up
  
• Entering and maintaining accurate information in organizational systems
  
• Maintaining an organized proposal library and assisting with proposal materials
  
• Coordinating events, conferences, registrations, bookings, travel arrangements, and related logistics
  
• Supporting social media content, blogs, newsletters, e-blasts, and website updates
  
• Coordinating company swag and employee recognition initiatives
  
• Supporting team member onboarding and arranging email, phone, software, and other required access
  
• Maintaining accurate records, tracking deadlines, and ensuring important tasks are completed
  
• Identifying opportunities to improve administrative processes, communication, and efficiency
  

Who Thrives Here

This role may be a great fit for someone who:

• Is highly organized, dependable, and attentive to detail
  
• Takes initiative and anticipates what needs to happen next
  
• Enjoys balancing routine responsibilities with changing priorities
  
• Communicates professionally and builds positive relationships
  
• Is resourceful and approaches challenges with a “let’s figure it out” mindset
  
• Works well independently without requiring constant direction
  
• Enjoys helping others and following projects through to completion
  

What Success Looks Like

You notice details others miss, anticipate needs, and follow through on commitments. You bring structure to competing priorities, communicate clearly, and are someone others can rely on when something needs to get done. Most importantly, you’re looking for an opportunity where your work matters, your contributions are valued, and your career can fit alongside the other important parts of your life.

How to Apply

A cover letter or introductory letter is required. Applications submitted without one will not be considered.

Along with your résumé, please provide a brief letter explaining:

• Why you are interested in this opportunity.
  
• Why you believe you would be a strong fit for the role and Seasons Care; and
  
• That you currently reside in Essex County or Kent County, Ontario.
  

The letter doesn’t need to be lengthy or overly formal. We simply want to understand why the opportunity appeals to you and what you believe you would bring to the role.

If this sounds like you, we’d love to hear from you.

Requirements

• You must currently reside in Essex County or Kent County, Ontario.
  
• You must be available to attend occasional in-person team meetings, events, or other company activities in Southwestern Ontario.
  
• Experience in executive assistance, administration, office management, operations, communications, coordination, or a related role
  
• Strong organizational, written communication, proofreading, and time-management skills
  
• Professional, polished, and comfortable communicating with clients, partners, suppliers, and team members
  
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  
• Comfort learning and working with digital systems, website platforms, and email marketing tools
  
• The initiative, accountability, and home-office environment required to succeed in a primarily remote position
  
• Education in Business Administration, Office Administration, Communications, or a related field is appreciated but not required