Administrative Assistant

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Skills and Abilities

Work setting
- Government administration
- Municipal government
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Certificates, licences, memberships, and coursesﾠ
- First Aid Certificate
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Database software
- Social Media
- Accounting software
- MS Office
Technical terminology
- Financial
- Business
Area of specialization
- Reports and records
- Financial statements
- Invoices
- Accounting
- Payroll services
Security and safety
- Criminal record check
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Do you have experience working in this field?
- Do you meet the language requirements listed in the job posting for the position (English or French)?
Employment terms options
- To be determined
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Pension plan
Other benefits
- Learning/training paid by employer