Administrative Assistant (PT)

Job Responsibility:

We are looking for a reliable candidate to join our in-office team. Reporting to the Operations Manager, they will undertake administrative tasks ensuring our entire team has adequate support to work efficiently.

Requirements & Skills:

• Proven experience as an office administrator, office assistant or relevant role
• Proficient at using MS Office (Word, Excel and PowerPoint)
• Excellent knowledge of Google tools (Gmail, Drive, Docs and Sheets)
• Outstanding communication and interpersonal abilities
• Comfortable speaking to customers on the phone
• Strong problem solving skills, especially related to customer inquiries or complaints
• Ability to keep multiple projects organized at once and work in a fast-paced environment
• Previous experience with Jobber software is a plus (but not a requirement)
• No previous knowledge of the HVAC industry required

Responsibilities:

• Manage phone calls and email correspondence from customers and vendors
• Prepare quotes for customers
• Book appointments for customers
• Preparation of month-end documents and receipts
• Assist with other projects as they arise

Shift Details & Pay:

• This position will be scheduled Monday-Friday with shifts that are scheduled for either 4pm-8pm or 5pm-8pm. Weekly schedules will be provided in advance.
• Pay is $20.00 per hour
• In addition to hourly pay, this position is eligible for commission pay - to be discussed at interview

Job Types: Part-time, Permanent

Pay: $20.00 per hour

Expected hours: No more than 18.75 per week

Benefits:

• On-site parking

Schedule:

• Evening shift
• Monday to Friday

Supplemental pay types:

• Commission pay

Experience:

• Administrative: 1 year (required)

Location:

• Stouffville, ON (preferred)

Work Location: In person