Job ID #31744: Building Maintenance Coordinator

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31744: Building Maintenance Coordinator 


• Union: CUPE Local 5167


• Job Description ID #: 239


• Close date: Interested applicants please submit your application online at by 4:00 p.m. on February 18, 2026. 


• Duration: 24months


• Vacancy type: This posting is for an existing vacancy 


• Internal applicants should apply with your work e-mail address . External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reporting to the Facilities Management Supervisor oversees, co-ordinates, and checks all maintenance and mechanical activities, meetings & events within the facility as well as project related work. Leads, directs and works with a staff team responsible for providing a clean, healthy and safe environment for staff and public utilizing city-owned facilities. Works with contractors to ensure proper completion of work within all City guidelines, regulations and procedures.

 

GENERAL DUTIES

Acts as primary source of contact for maintenance repair services for facility & client departments.

 

Assist the Facilities Management Supervisor in dealing with maintenance-related calls after office hours.

 

Issue work order request through Archibus.

 

Acts as lead hand and is the point of contact in larger facilities such as but not limited to, City Hall, Lister Block, Wentworth Operation Centre, Court House, Material Recycling Facility. As well as schedules and directs cleaning staff (internal or external work force).

 

Responsible for site preparation for special events, liaises with special events; provide services to special rooms such as Council Chambers, major boardrooms, meeting rooms, outside space i.e. courtyards, forecourt etc.

 

Responsible for quoting event costs and/or budget and liaising with the Facilities Service Centre to invoice internal and external groups. Responsible for ensuring events fall within the guidelines of Building Capacity, Building Code, Health & Safety Guidelines/ Policies and Fire Code, to ensure the safety of all participants and building occupants.

 

Be familiar with operation of audiovisual equipment and troubleshoot as required.

 

Grounds Maintenance and minor landscaping, required.

 

Co-ordinates and assist with the opening, closing & maintenance of decorative fountains.

 

Schedules, assigns and checks work performed by contractors to ensure compliance & quality of the work order.

 

Provides functional guidance and direction to maintenance staff and contractors.

Performs general maintenance duties; such as but not limited to replace lights, gauge readings, equipment checks, door adjustments, filter changes, etc.

 

Requests work orders for all maintenance requests received through Client department requests.

 

Coordinates various tasks for conversion of new/ old spaces, to ensure they are ready for new clients, completed through in-house staff and/or contractors. Change and or renovate vacant spaces, as well as any necessary turnover repairs to the empty office & floor space to ensure compliance with the turnaround time of reallocating vacant space.

 

Liaises with the Maintenance staff and Contractors as required to resolve complaints concerning maintenance.

 

Audits Contractor performance and recommends improvements as well as issues contract management work orders and/or vendor performances.

 

Obtains necessary quotes for various small jobs and repairs under the direction of the Facilities Management Supervisor.

Follows up with Contractors for any outstanding work not completed within the specified time frame.

 

Reports any deficiency or poor workmanship of contractors to the Facilities Management Supervisor and/or Project Manager.

 

Completes the necessary paperwork for return of defective equipment or product to Supplier or Service Provider. Order & inventory supplies (i.e. lights, operating supplies, office & cleaning supplies).

 

Complete and maintain EXCEL spreadsheets as required.

 

Co-ordinate, and or put flags on roof using Working at Heights equipment. Maintain flag inventory and order flags as required.

 

Co-ordinate the installation of banners following building Code guidelines for install and weight bearing.

 

Co-ordinates filming and schedules staff with Supervisor approval during & after business hours. Ensures film productions comply with all City of Hamilton policies, guidelines and procedures, to ensure the Health & Safety of all participants.

 

Performs all major tasks required in the upkeep of the facility, janitorial tasks, building maintenance tasks, furniture maintenance etc.

 

Act as the Building Evacuation Coordinator during emergencies and liaises with the Fire Department and Fire Wardens.

 

Works in accordance with the provisions of applicable Health and Safety Act legislation and all City of Hamilton Corporate and departmental/ section policies and procedures related to Occupational Health and Safety.

 

Performs other duties as assigned which are directly related to the major responsibilities of the job.

 

Qualifications

1. Previous building maintenance and mechanical experience related to heating, plumbing and electrical equipment normally acquired by a combination of education and relevant work


2. Demonstrated analytical and mathematical skills gained through recognized Facility Management training and two years of post-secondary education in a related field preferred.


3. Mechanical aptitude, knowledge of heating, plumbing, electrical, air conditioning and computer systems, landscaping and gardening, carpentry, project management, contracting services and general maintenance.


4. Ability to communicate with technical specialists and to interpret technical drawings and specification documents.


5. Thorough knowledge and understanding of statutes and regulations relating to WHMIS legislation, Occupational Health and Safety and Ontario Human Rights Code as it relates to the


6. Excellent organizational skills and time management skills, including the ability to co-ordinate different maintenance jobs staff requirements for regular and special


7. Excellent verbal and written communication and customer service


8. Must possess excellent decision making and problem-solving Ability to multitask in stressful situations and work with minimum supervision. Previous experience directing, leading and working with staff to foster a positive working environment a definite asset.
   


9. Must have experience in a computerized environment using Microsoft Office including Word, Excel, and Outlook.
   


10. Previous knowledge of Archibus work order system would be an asset.
    


11. Previous experience operating a scissor lift and/or forklift an asset; already possess or willing to obtain necessary certification within three months of starting the position.


12. Must be able to work at heights and confined spaces. Must possess Working at Heights certification or must obtain within three months of starting the position. 
    


13. Must be able to lift up to 50 lbs.
    


14. FMP (Facility Management Professional) designation considered an asset.

 

SALARY :

Salary Grade H

 

HOURS :

40 per week

NOTE

Must possess and maintain a Class "G" Driver's License valid in the Province of Ontario and a point-free driving record and or record found to be satisfactory to the City of Hamilton.

 

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.