Office Support - Records Digitization (Temporary, Full-Time - 3-Month Term)

Position: Office Support (Records Digitization)

Positions Available: 2

Start Date: As Soon As Possible

Duration of Appointment: Temporary, Full-Time (3-month contract)

Salary: $29.07/hour (Start: 10/01/25 - 09/30/26 - pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement)

SUMMARY

The Union of British Columbia Performers (UBCP/ACTRA) is an autonomous branch of the Alliance of Canadian Cinema, Television and Radio Artists (ACTRA) the national organization of professional performers working in the English-language recorded media in Canada. ACTRA represents the interests of 28,000 members across Canada. 

UBCP/ACTRA is seeking two (2)- post-secondary students or recent graduates to join our team in a temporary, full-time Office Support capacity for a 3-month term, supporting the day-to-day work of our records digitization (scanning project.

This is a hands-on, detail-driven role responsible for converting physical records into properly named and filed digital records, following an established naming convention and folder structure.

The successful candidate will be self-starting, highly detail-oriented, and comfortable with repetitive, procedural work performed to a consistent standard. Strong organizational skills, discretion in handling sensitive records, and reliability are essential.

RESPONSIBILITIES
Duties include but not limited to, the following:

• Scans physical records and saves files using the organization's established naming convention and folder taxonomy.


• Files digital records in the correct location within the document storage system.


• Follows documented scanning and quality-control protocols to ensure consistency and accuracy.


• Tracks and reports basic processing metrics (e.g., volume scanned, error rates), as required.


• Handles all records with strict confidentiality and in accordance with the organization’s privacy obligations under BC’s Personal Information Protection Act.


• Assists in maintaining the general files.


• Prepares documentation in preparation of mail outs and membership meetings.


• Other duties as may be assigned from time to time by the Employer.


• Reports to the Employer.

QUALIFICATIONS

Education/Experience Requirements

• Educational background and industry-related knowledge and experience will be considered in assessing applicants in accordance with Article 13.03 of the UBCP/ACTRA – UNIFOR Collective Agreement.


• Enrollment in, or recent completion of, a post-secondary program in Office Administration, Business, or a related field is considered an asset.


• Prior experience working in an administrative office environment is required.

Skills and Abilities

• Intermediate proficiency with MS Office programs such as Word, Excel, Outlook and PowerPoint.


• High level attention to detail and comfort with repetitive, standards-based work.


• Comfort with scanning equipment and basic digital file management.


• Strong numeracy and written communication skills.


• Ability to work independently and as part of a team.


• Strong keyboarding skills, with speed and accuracy (minimum 50 WPM).


• Excellent communication and interpersonal skills.


• Discretion in handling sensitive confidential records.

KEY RELATIONSHIPS

Reports To:

• Executive Director

Direct Reports:

• None

Engages With:

• Executive Director


• Management Team


• UBCP/ACTRA Staff

OTHER
Hours of Work:  

• 5 days per week (35 hours). Regular office hours M-F, 8:30 am to 4:30 pm

Salary:

• 29.07/hr


• (Start: 10/01/25 – 09/30/26 – pursuant to Appendix A of the UBCP/ACTRA / Unifor 3000 Collective Agreement.

START DATE: 

• As soon as possible

DEADLINE:

The deadline for receipt of application is no later than 4:30 p.m. on Friday, July 17, 2026.

APPLICATION:

• Interested candidates should apply by submitting their current cover letter and resume detailing their experience and skills. Please click Apply Now to submit your application.

UBCP/ACTRA and the UNIFOR, Local 3000, adhere to the principles of employment equity.