Municipal Executive Assistant To Cao

Support municipal leadership through executive administration, governance coordination, and confidential communication with the Town of Ponoka. This full-time permanent position is office-based.Reporting to the Chief Administrative Officer, the Executive Assistant manages the CAO’s Office and supports Mayor and Council. The position requires municipal government knowledge, advanced Microsoft Office proficiency, and polished executive correspondence skills. Success depends on discretion, political acumen, sound judgment, and independent priority management.Key Responsibilities:
Manage the CAO’s Office administration, workflow, calendars, and commitmentsCoordinate Council meetings, agendas, materials, notes, and follow-upPrepare correspondence, reports, briefing notes, presentations, and speaking remarksTrack decisions, action items, deadlines, and corporate prioritiesCoordinate travel, expenses, records, budgets, and confidential informationRequirements:
Post-secondary education in office, business, or executive administrationMinimum five years of progressively responsible executive support experienceMunicipal government, Council processes, and governance knowledge preferredAdvanced Outlook, Word, Excel, PowerPoint, and records-management proficiencyValid Class 5 licence and satisfactory criminal record checkApply executive communication, municipal governance knowledge, and sound judgment while supporting the CAO, Council, and Town operations.
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