Construction Contract Administrator - Mechanical

Your Opportunity 

Stantec is currently seeking a Mechanical Construction Administrator to join our Buildings Business Unit based in Calgary and delivering projects in the Alberta region. 

As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in accordance with the contract documents, design drawings, and specifications. This is achieved through effective management of construction contract administration processes You will be responsible for oversight of the construction phase of projects from contract award through mobilization, active construction, commissioning, turnover, closeout, and the warranty period. The CA may be engaged during the design and preconstruction phases to identify and address potential issues in advance of construction. 

The ideal candidate is a proactive problem-solver with strong technical expertise, exceptional communication skills, and a passion for building construction that achieves our client’s cost, schedule, quality, and safety objectives. 

Your Key Responsibilities 

Interpret and administer construction contracts and ensure the project work is completed in accordance with the contract documents, design drawings, and specifications. 

Serve as the primary liaison between the engineers and architects, owner, project managers, general contractors, subconsultants, and other project stakeholders during construction. 

Chair construction meetings and prepare meeting minutes or summaries. Identify recurring issues, design conflicts, and potential construction risks, escalating critical items to project leadership as appropriate. Supporting project leadership, including the Project Manager and Design Lead, in construction-phase decision-making 

Management of RFI process including receiving and prioritizing of contractor RFIs. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary reviews with architects, engineers, and specialty consultants to obtain comments as required. Coordinate design clarifications and technical responses between the contractor and design disciplines. 

Review of Contractor submittals including shop drawings, product data, mock-ups, samples, and technical data to ensure conformance with contract documents, design drawings and specifications. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary review comments as required. 

Conduct regular site visits to observe construction progress and validate general conformance of work or to witness testing and commissioning events. Monitor workmanship quality. Identify and document any deficiencies, non-conforming work, or quality concerns. Prepare field review reports. Maintain logs, track status and ensure timely responses. Verify and corrective action that is noted as completed by the contractor. Coordinate multidisciplinary site reviews and reporting as required. 

Monitor construction schedule to maintain a clear understanding of construction progress, schedule status, and upcoming milestones. Track critical path. Assess progress against schedule and identify delays and risks including procurement impacts. Communicate key updates and risks to the project team. 

Manage Change Processes. Review proposed changes for schedule impacts. Coordinate input for, and prepare project change documents including Site Instructions, Change Directives, Contemplated Change Notices, and Change Orders. Support evaluation of change order pricing. 

Coordinate multidisciplinary review comments as required Maintain logs, track status and ensure timely responses. 

Review progress payment applications and provide recommendations for payment and holdback. Verify work completed and validate quantities including stored materials claims.

Provide support during the warranty period. Collect warranties Track warranty issues and claims, coordinate corrective work, and conduct warranty reviews and final warranty inspections to verify repairs.

Provide support for turnover documentation and project closeout including reviewing O&M manuals, training documentation and as-built documentation. Conduct substantial performance inspections and verify completion of contract requirements. Support owner training sessions. Coordinate commissioning activities, witness equipment testing, track commissioning deficiencies and resolution. Coordinate final inspections. Confirm final testing records. Support final payment certification. 

Your Capabilities and Credentials 

Strong knowledge of procurement and contracting principles, methods, procedures, practices, and construction contracts. Working knowledge of CCDC contracts and project delivery methods

A solid understanding of construction means and methods and ability to identify constructability issues

Working knowledge of personal computers, mobile devices. Familiarity with construction management and document control platforms (e.g., Newforma, Procore, Aconex, Autodesk Build) Proficiency with Microsoft Office Suite, AutoCAD, Adobe, Bluebeam, and other related tools is preferred. 

Working knowledge of relevant engineering principles, applicable legislation, standards, and scheduling practices. 

Ability to read and interpret drawings and specifications recognize code and specification compliance issues

Valid driver's license and ability to travel to project sites. Regional travel is required to support site observations, construction meetings, and project delivery and may, at times, involve consecutive days on site. 

Ability to promote collaboration and timely decision-making to support overall project delivery and schedule objectives. 

Ability to maintain accurate construction administration records and project documentation collaboratively with document control personal and document control systems. 

Ability to coordinate cross-discipline construction contract administration teams in support of coordinated project delivery during the construction phase. Ability to coordinate the efforts of others to accomplish project objectives. 

Sound judgment and strong analytical and problem-solving abilities. 

Effective interpersonal, negotiation, presentation, verbal, and written communication skills. 

Demonstrated organizational, administrative, and decision-making skills, with the ability to manage changing priorities and project deadlines. 

Education and Experience 

Minimum 5 years of demonstrated experience in construction administration for construction-phase project delivery working with general contractors and multi-disciplined design teams on large-scale commercial, institutional, municipal, or industrial projects is preferred. 

Certified Construction Contract Administrator (CCCA) designation would be considered an asset. 

Candidates must be eligible to undergo security screening, which may include background checks, identity verification, and disclosure of personal history in accordance with Government of Canada security screening requirements. 

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.  

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.