MSc/PhD Advisor

Description:

About us:


The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked ECE department, and one of the largest. We are home to 100 active and Emeritus professors, more than 1,400 undergraduate and 800 graduate students. Many of our faculty members are world leaders in their field and have been recognized as the brightest and most promising scientists and engineers across the country.



Your opportunity:


As the MSc/PhD Advisor, you will provide front-line administrative services in support of the day to day operations of our graduate programs and courses. The role will provide a first point of contact for inquiries and will provide information and support to students on matters related to the graduate programs from the time of inquiry through their application, orientation, program progression, examination and post-graduation. This includes direct support for two key portfolio areas: the administration of graduate awards and scholarships, including eligibility advising, application coordination, and funding tracking; and program completion, encompassing the coordination of oral examinations, monitoring of degree milestones, and supportingstudents in progressing toward timely degree completion.


Your exceptional organizational, communication and customer service skills will enable you to proactively engage and support our students, faculty and staff in the delivery of our programs. Your creativity will help foster an environment of innovation designed to look for new ways to promote and enhance our programs and activities that recruit and retain a high-caliber student population.


This is an excellent opportunity to joinour dynamic and dedicated team that values new ideas and initiatives, and the teamwork required to see those ideas become reality.



Your responsibilities will include:

• Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Tracking and monitoring the distribution of scholarships
• Using established criteria when approving awards and/or scholarships
• Monitoring student degree progress
• Reviewing and assessing student records to confirm eligibility to graduate
• Providing detailed information regarding financial awards
• Tracking and monitoring distribution of awards and financial aid

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of recent and related student experience working in graduate administration in a post secondary academic environment
• Experience working with and processing data in student information systems such as ROSI, ACORN, Slate or equivalent systems
• Extensive knowledge of University policy and procedure with emphasis on graduate academic guideline and procedures, SGS policies and other related procedures
• Experience coordinating scholarships, awards and/or fellowshipsincluding eligibility checks, record keeping, liaising with stakeholders including SGS, etc. – ranking, announcements, etc.
• Experience providing administrative support in graduate program completion including MOE, DOE, FOE (e.g., work with SGS for FOE, tracking milestones, time to completion, oral exams, communication / reminders, supporting system development – GMS for tracking, etc.)
• Strong working knowledge working with databases and preparing reports
• Excellent verbal and written communications skills; ability to understand complex information and policies and successfully translate them to students
• Excellent interpersonal and analytical skills. Proven collaborative and teamwork skills
• Excellent customer serviceskills. Shows good problem solving skills, accuracy and the ability to meet multiple deadlines while working in an environment with frequent interruptions

To be successful in this role you will be:

• Accountable
• Communicator
• Efficient
• Meticulous
• Organized
• Self-directed

Closing Date: 06/19/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Sabrina Dias

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.