Patient Care Coordinator - Waterloo Family Dental

Get to Know Us: 

At Waterloo Family Dental, we’re proud to be a trusted dental practice serving patients of all ages across the Waterloo–Kitchener area. From a child’s first visit to comprehensive care for seniors, our dedicated team is committed to helping every patient achieve a healthy, confident smile. We offer a full range of restorative, preventive, and cosmetic dental services — all delivered with comfort, convenience, and a family-friendly approach. With flexible hours, same‑day bookings, and a focus on making dental care stress‑free, we strive to create a welcoming environment where patients feel valued and supported at every step.

Schedule:

• Full-time.
• One Saturday a month: 8:00 am - 1:00 pm.

What Sets Us Apart: 

• Grow Without Limits: We’ll match your ambition, curiosity and drive to be your best with award-winning education, hands-on experience, real recognition and proven pathways that grow your expertise on your terms. 
• Brilliant Rewards: Competitive pay with annual reviews, RRSP matching to grow your future, and a comprehensive total-rewards package, which includes gym discounts, insurance savings, entertainment deals, and more, along with access to our Employee and Family Assistance Program. 
• Build Your Career with Us: Be part of a team that shares expertise, tackles challenges together, and works with modern technology, tools, and systems so you can focus on what matters most: patient care, professional development, and practice growth. 
• Culture & Flexibility: Career development with industry-leading CE, social and networking events, and a flexible, work-life balanced environment that supports your professional growth.

The wage for this Dental Administrator position is $25.00-$30.00/hour depending on skills, experience, and location.  

Please note that this is a new replacement job opening.  

Your Role: 

• Welcome and assist patients upon arrival, creating a warm and positive first impression. 
• Optimize the daily appointment schedule to ensure full utilization with minimal gaps.
• Effectively manage the recall system and maintain accurate, up-to-date patient records.
• Handle incoming patient calls and inquiries, including appointment scheduling, confirmations, changes, and cancellations. 
• Process referral letters and other patient correspondence from providers; organize, manage, and file all patient records and charts. 
• Proactively manage potential cancellations and address objections to encourage patients to keep their appointments. 
• Complete patient billing following treatment, process payments, submit insurance claims, and respond to fee inquiries in a professional and positive manner. 

About You: 

• Minimum 1 year of Dental Administration experience is required. 
• Experience with dental software programs is required. 
• Clinical background is considered an asset. 

Application Information: Candidates must be legally authorized to work in Canada. We are committed to building a workforce that reflects the diversity of the communities and patients we serve. While we thank all applicants for their interest, only those selected for further consideration will be contacted. Applicants who require accommodation during the application or hiring process are encouraged to contact our Recruitment Team; all requests will be reviewed and addressed on a case-by-case basis.  

dentalcorp is Canada’s largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting its network in a common goal: to be Canada’s most trusted healthcare network. Leveraging its industry-leading technology, know-how and scale, dentalcorp offers professionals the unique opportunity to retain their clinical autonomy while unlocking their potential for future growth.