Graduate Coordinator

Date Posted:
10/30/2026Req ID:
50844Faculty/Division:
University of Toronto ScarboroughDepartment:
UTSC:Dept-Biological SciencesCampus:
University of Toronto Scarborough (UTSC)Position Number:
00060207Existing Vacancy:
Yes
About usThe University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.
The Department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The Department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands‑on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Your opportunityReporting to the Manager, Operations and Finance, the Graduate Coordinator will provide integral support in the development and launch of our new doctoral program in Interdisciplinary and Applied Biology, as well as general administrative support to research operations in the Department of Biological Sciences. Responsibilities will include responding to enquiries from faculty, staff and students, including Postdoctoral Fellows, disseminating program information, and supporting the submission of program applications, while keeping well informed on University policies and procedures. In addition, this position will coordinate meeting schedules and other events, communicate agendas, action and follow‑up items, as well as manage records through the organization of materials and institutional filing systems.
Your responsibilities will include
Acting as the first point of contact for program‑related enquiries
Determining logistics for program activities
Keeping well‑informed on changes to courses, program requirements, policies and procedures
Coordinating meeting schedules, agendas, materials, action and follow‑up items
Analyzing and recommending changes to academic calendar content
Preparing orientation packages
Coordinating the preparation and distribution of promotional/outreach materials
Determining work priorities based on knowledge of deadlines
Essential Qualifications
Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three years of recent related work experience providing support to faculty with their academic programs
Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Experience working with Student Information Systems (e.G. Acorn, ROSI, Quercus)
Excellent interpersonal and communication skills (both oral and written) and ability to interact with faculty, staff and students in a tactful, professional and diplomatic manner
Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
Superb organizational, coordination, and time management skills
Demonstrated ability to meet deadlines and manage competing priorities
Assets (Nonessential)
Experience supervising casual staff or students
To be successful in this role you will be
Approachable
Articulate
Efficient
Organized
Resourceful
Tactful
Team player
Notes
This is a one (1) year TERM position.
Job Details
Closing Date: 11/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: View email address on ca.hrm.tc
Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact View email address on ca.hrm.tc.
Indigenous Substantiation ProcessThe University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.
Job SegmentScientific, Information Systems, Equity, Administrative Assistant, Engineering, Technology, Finance, Administrative, Research
#J-18808-Ljbffr