Career Centre Program Assistant (Term)

Date Posted

11/02/2026

Req ID

50861

Faculty/Division

UofT Mississauga

Department

UTM: Career Centre

Campus

University of Toronto Mississauga (UTM)

Position Number

00038373

Existing Vacancy

Yes

About us

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity

The UTM Career Centre utilizes a student-focused approach to help students develop career management skills that they can use throughout their life. Each member of the team contributes, individually and collectively, via their specific role and by supporting others to meet the Centre's overall mission and goals.

Under the supervision of the Resource Centre Coordinator, the Career Centre Program Assistant provides support to the Resource Centre Unit operations, drafting career information reports, assisting with front line services including front desk coverage, troubleshooting routine operational or technical issues within the scope of the role and providing logistical support to and assisting at events, workshops and Career Centre programming.

The incumbent will assist in the administrative and the front line operations of the Centre, providing Resource Centre coverage to ensure a positive student experience, including booking appointments, explaining events and services to students and responding to routine inquiries to ensure UTM students receive accurate and professional service. The role provides assistance to the Resource Centre Coordinator in the Career Centre’s scheduling process by booking rooms and AV as needed; preparing and sending email notices/communications to appropriate students, staff and faculty as required; ensuring that logistical details are accurately noted in the scheduling systems to provide an efficient and professional experience for students and staff.

The Career Centre Program Assistant produces current and accurate career and industry information to UTM students for use in their career decision making and job search processes. This includes preparing informational materials and reports, verifying the accuracy and completeness of content, maintaining digital and print resources, and coordinating updates to relevant webpages and other communication platforms. The role liaises with Career Centre staff to ensure the research is beneficial and timely.

The incumbent provides assistance to Employer Relations staff and workshop facilitators with logistics, attendance tracking, employer/alumni relations at events and materials development to enhance the students and employer/alumni experience at events. The incumbent also supports the administration, monitoring and evaluation of career development programming by maintaining participation records, compiling program data, assisting with administrative activities to support the programming and preparing information for report purposes.

Additional responsibilities include assisting with the maintenance of operational resources and inventory, supporting established administrative and technology workflows and assisting with routine technical issues and procedural inquiries.

Employment Terms

This is a Term role. End date- March 2028

Working Hours: Monday-Friday 8:45am- 5:00pm. This role is five (5) days on-site.

Your responsibilities will include

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Providing detailed explanations and demonstrating procedures to students and/or employees
• Verifying the accuracy and completeness of documents
• Determining logistical details and activities for events and/or programming
• Liaising with others to coordinate event set‑up, changes and schedules
• Formatting data collected for presentations and reports

Essential Qualifications

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum two years of working experience in a student service setting in a post-secondary environment
• Demonstrated ability to communicate effectively and empathically with a diverse student population
• Experience in building and maintaining effective, cooperative relationships with colleagues and partners
• Demonstrated administrative/organizational experience, including maintaining accurate records, verifying information, maintaining confidentiality
• Experience working well under pressure despite frequent interruptions
• Demonstrated ability exercise sound judgment, solve routine problems and adapt as needed
• Demonstrated ability to work independently and collaboratively
• Excellent time management skills
• Excellent verbal, written and attention to detail skills
• Strong problem solving skills
• Strong computer skills and working knowledge of Microsoft Office Suite, particularly Excel, web browsers and email

Assets (Nonessential)

• Knowledge of University of Toronto Mississauga academic programs and student services
• Professional, tactful and enthusiastic
• Experience in editing resources (digital, physical, web content) using tools such as Canva or Adobe Creative Suite
• Experience supporting purchasing and expenditure tracking

To be successful in this role you will be

• Adaptable
• Meticulous
• Organized
• Problem solver
• Punctual
• Team player

Job details

Closing Date: 11/10/2026, 11:59PM ET

Employee Group: USW

Appointment Type : Budget - Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 07 - $62,646 with an annual step progression to a maximum of $80,116. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact View email address on apply.j-vers.com.

Indigenous Substantiation Process

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website.

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