Tax Assessment Clerk

Job Responsibility:

Welcome to the City of 100 Hellos! We are a welcoming and inclusive community and one of the most culturally diverse communities in Alberta, with a population of 14,924 and another 11,000 in the surrounding area. We have a vibrant and friendly business community, a range of ethnic restaurants and a myriad of recreational opportunities. The Brooks area offers a diverse landscape; we have pristine farms, beautiful lakes and a huge valley of hills and hoodoos!

Why work for the City of Brooks? For starters, you can take great pride in our organization, our positive work culture and our exceptional team of talented professionals who accomplish outstanding work each and every day for our citizens. You will have the opportunity to be part of a team that is professional, fun, dedicated and passionate about health and wellness. Our employees receive many benefits, some of which are being able to participate in gym memberships and educational opportunities. Please view our City of Brooks Careers Corner page for more details.

The City of Brooks requires one (1) Tax Assessment Clerk in the Finance Department.

PURPOSE:

This position is responsible for the administration of municipal taxation including maintaining the property assessments, property tax billings, penalties, school declarations, tax recovery and preauthorized payments.

ROLES AND RESPONSIBILITIES:

• Provides effective and efficient administration of the City's property tax accounts including establishment of new accounts, account maintenance, levies, adjustments, penalties and collection of arrears;

• Prepares, maintains and balances the rolls for assessment, taxation and surface irrigation as required by the Municipal Government Act (MGA), municipal bylaws and regulations;

• Inputs land sale information as received from the Development Manager, Land Titles Office or others each day;

• Ensures confidentiality of all information provided;

• Answers all inquiries pertaining to municipal taxes and assessment;

• Maintains a constructive relationship with internal and external customers by providing professional and courteous service;

• Prepares and distributes annual tax levies, including supplementary levies throughout the year;

• Sends reminder letters to accounts with taxes that are delinquent pursuant to the tax recovery procedures in the MGA;

• Calculates and distributes property tax penalty invoices in accordance with the City's property tax bylaw;

• Maintains TIPP/TAPP accounts. Prepares and submits monthly electronic list to bank for automatic withdrawal from customer accounts for monthly tax payments; reconciles and recalculates on an annual basis;

• Maintains all land title information and prepares tax certificates as required;

• Uploads assessment information and inputs all corrections and adjustments from the Assessors and maintains assessment codes, tax rate codes and tax code names;

• Balances the property tax sub-ledger to the general ledger on a monthly basis;

• Registers the tax arrears listings, processes tax notification charges, sets dates for, maintains and advertises public auctions in accordance with the (MGA);

• Coaches and mentors co-workers to provide and enhance a positive work environment;

• Develops a training and procedures manual for the position and provides training for coverage;

• Participates in cross-training duties and provides assistance to the other administrative functions within the finance team;

• Ensures that practices and procedures are compliant with the MGA and other applicable legislation;

• Ensures that the assessment appeal process is followed in accordance with the MGA;

• Acts as Clerk of the Assessment Review Board and ensures that all applicable processes are completed in accordance with the legislation;

• Ensures that the City's Re-Paving Tax Program, Local Improvements and any other applicable “special taxes” are billed in compliance with municipal bylaws or provincial legislation; and

Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

• Accounting Certificate or enrolled in an Accounting Certificate program;

• Minimum of one (1) year experience in office accounting environment;

• An equivalent combination of education and experience may be considered;

• Knowledge of accounting procedures and regulations;

• Knowledge of the MGA will be considered an asset;

• Proficient in Microsoft Office;

• Team-orientated with an open communication style;

• Attention to detail with a high level of accuracy;

• Ability to successfully manage priorities in a fast-paced environment;

• Excellent organization and time management skills;

• Effective written and communication skills;

• Demonstrated ability to show initiative;

• Ability to ensure all work-related information is kept confidential as per policy in accordance with the Freedom of Information and Protection of Privacy Act; and

• Subject to a criminal record check.

Compensation & Benefits:

• The City of Brooks offers a competitive salary and benefits package, with this position falling within the scope of the Collective Agreement between the City of Brooks and the Canadian Union of Public Employees Local 1032.
• This is a permanent full-time position. The Collective Agreement, including wages, can be found online at
• Additionally, you will receive a free family membership to the JBS Canada Centre during your term of employment.

A clean criminal records check, including a vulnerable sector check and proof of education, will be required before an offer of employment is presented to the successful candidate.

The City of Brooks thanks all applicants for their interest; however, only those selected for an interview will be contacted.

The City of Brooks is an equal opportunity employer that recruits, trains, pays, and promotes employees fairly and equally regardless of race, gender, ethnicity, age, or physical status.