Office / Operations Administrator

$21 per hour

Full-time

Advantage Personnel

Ottawa, ON

Title: Office / Operations Administrator

Shift: Monday to Friday, 8:00 AM - 5:00 PM

Pay : $21.00/hour

Location : Ottawa East, ON

We are currently seeking a reliable and detail-oriented Office / Operations Administrator for a full-time opportunity in Ottawa East. This position is ideal for someone with strong organizational skills who enjoys supporting daily operations, compliance, safety programs, and administrative functions in a fast-paced environment.

Responsibilities:

Manage freight claims, customer returns, and RGA records
Review Geotab driver logs, truck defects, and daily equipment inspections
File work orders for repairs, preventative maintenance, and service calls
Support Environmental, Health & Safety (EHS) programs, audits, workplace inspections, and JHSC meetings, including meeting minutes
Maintain contractor compliance documentation including COI, WSIB, and vendor requirements
Track consumable transfers, complete monthly inventory counts, and oversee shipping quality assurance between branches
Maintain training matrix and coordinate certification renewals (Forklift, Boom, Fall Arrest, etc.)
Update EHS, KPI, and communication boards with current information and SOPs
Coordinate Day 1 onboarding packages and training completion
Maintain truck files both in-office and in-cab
Process service labor hour submissions for Accounts Payable and related agencies
Handle branch purchases and order janitorial/building supplies
Update and file AVA forms and quarterly IFTA reporting
Provide administrative support including invoicing, filing, scanning, and additional overflow duties as required

Requirements:

Previous administrative experience required
Strong verbal and written communication skills
Ability to manage multiple priorities in a fast-paced environment
Excellent organizational skills and attention to detail
Proficient in Microsoft Word, Outlook, and Excel
Ability to work independently and within a team environment
Results-oriented with a strong work ethic

What we Offer:

Weekly pay.
Overtime paid after 44 hours.
Vacation Pay Accrual.

Apply Today!

#Admin

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Vacancy posted 5 hours ago

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