Executive Assistant Office Operations Manager

Support CNA executives while managing calendars, travel, reception, and office operations in a service-oriented administrative position. Balance priorities with organized workplace coordination.

The Executive Assistant and Office Administrator provides senior-level administrative support while overseeing daily branch office operations. Responsibilities include executive scheduling, expense administration, reception, meetings, facilities, vendors, security access, mail, supplies, and workplace services. The role also supports confidential materials, records, and special projects.

Key Responsibilities:

• Manage executive calendars, travel arrangements, and expense administration
• Coordinate reception, calls, visitors, meetings, events, and catering
• Oversee supplies, facilities, security access, vendors, and maintenance
• Coordinate mail, couriers, packages, and business documents
• Support invoices, cheques, records, correspondence, and presentations

Requirements:

• Minimum five years of administrative experience
• Post-secondary business or office administration education preferred
• Strong organization, time management, discretion, and judgment
• Excellent written, verbal, interpersonal, and customer-service skills
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Bring executive support, office management, vendor coordination, and confidential administration expertise to CNA’s branch operations.