Coordinator, Data & Innovation

Coordinator, Data & Innovation

Full-Time Permanent

Onsite or Hybrid Work Option: Candidates must reside in Metro Vancouver

Expected Start Date: Typically 2-3 weeks after offer has been accepted.

Accountability: Reporting to Senior Manager, Data & Innovation.

Salary: $67,100 annually, plus pension and a generous, comprehensive benefits package that includes dedicated funds for professional development.

Hours of Work: 35-hour work week, Monday – Friday. For most of us, most weeks we work a 32-hour week Monday to Thursday.

Deadline to Apply: October 19, 2026 by 8:00am PT.

Vancouver Foundation acknowledges that we carry out our work on the lands of Indigenous nations throughout colonial British Columbia. Our office is located on the unceded, ancestral, and traditional territory of the x ʷ m ə θ k ʷə y ̓ə m (Musqueam), S ḵ wx ̱ w ú 7mesh (Squamish) and Sel ̓ í l ̓ witulh (Tsleil-Waututh) peoples.

Accessibility

Vancouver Foundation supports hybrid work arrangements, with flexibility to work from home and some in-office presence as required. Our office is located on the fifth floor of a building with elevator access, and includes a single-stall, universal washroom.

We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on refugee claimant status, race, colour, religion, nationality, social or ethnic origin, sex, age, disability, immigration status, sexual orientation, gender identity and/or expression. We consider qualified candidates regardless of criminal convictions and those who have employment gaps or employment in historically stigmatized industries. We welcome applicants from all communities.

About Us

Vancouver Foundation is a community foundation that serves Vancouver and all of BC. We bring together the generosity of donors with the ideas and energy of people and communities across the province. Every year we fund a diverse mix of grants, both large and small, that help to build healthy, vibrant, equitable, and inclusive communities. Considered a leader in responsive grantmaking and systems change, Vancouver Foundation is the most significant funder of charities in BC outside of government.

As a community foundation, we're committed to ensuring everyone has a place in our mission. We are on a journey to actively align all aspects of our work — both internally and externally — to our commitment to equity, inclusion, and a more just society.

For a view into our world, please visit: (

About the Position

The Coordinator, Data & Innovation supports the Information Technology team by improving how Vancouver Foundation uses data and AI across the organization. Reporting to the Senior Manager, Data & Innovation, the Coordinator has business analysis skills to support both the Data Program and the Responsible AI Enablement Program. This non-technical role sits at the intersection of data governance, ethical AI, and change management. This role also supports training and capacity-building efforts that advance data literacy and help foster a data-driven culture across the Foundation. The Coordinator assists with AI-related initiatives, including tool research, business process mapping, and requirements gathering to ensure emerging technologies are used ethically and responsibly.

The Coordinator, Data & Innovation will act as a trusted partner to departments across the Foundation, helping teams understand and adopt data and AI-related policies, processes, and best practices. This role contributes to organizational efficiency and staff empowerment by strengthening systems, clarifying workflows, and supporting cross-team communication, thereby reflecting Vancouver Foundation's commitment to responsible data practices, operational excellence, ethical & innovative experimentation, and continuous improvement.

About You

You are a highly organized, curious, and solutions-focused individual with a strong interest in improving how people work with data and AI. You communicate clearly, enjoy coordinating across teams, and bring an analytical mindset to problem-solving and requirements gathering. You're comfortable supporting others through change, carefully documenting processes and facilitating workshops as you go. You are keen on keeping up to date with emerging trends, risks, and opportunities related to AI and other emerging technologies. You value efficiency, inclusivity, and continuous learning, and you contribute to a positive & collaborative environment.

You're ready to join us as we explore and shape how Vancouver Foundation might do even more to align justice, equity, diversity, and inclusion with our culture and our mission.

Key Responsibilities

Data Governance & Data Program Support

• Work closely with IT's Data & Innovation Team to execute the Foundation-wide Data Program, coordinating related activities including stakeholder interviews, classification training, use case prioritization, and data quality initiatives.
• Aid with data remediation and classification initiatives across the organization and support Data Stewards with department-specific activities.
• Aid in the development, maintenance, and understanding of consistent and reliable classifications and definitions for data and/or metrics used in internal and external reporting and analysis.
• Support the Senior Manager, Data & Innovation with the Data Governance Council and Data Working Group, including maintaining documentation, taking meeting minutes, and coordinating action items.

Business Analysis & Process Improvement

• Identify and recommend opportunities to improve business processes, data management practices, and operational efficiency through the responsible use of data, automation, ethical AI, and other emerging technologies.
• Facilitate discovery sessions, stakeholder interviews, workshops, and business process reviews to gather, document, and analyze requirements.
• Document current-state and future-state processes to support recommendations and informed decision-making and prioritization.
• Support vendor relationships by serving as a key liaison between the Foundation and third-party vendors, helping coordinate deliverables, timelines, and communications.

Responsible AI & Innovation

• Support the organization-wide Responsible AI Enablement Program and coordinate related activities, ensuring alignment with organizational priorities and governance requirements.
• Coordinate AI pilots in partnership with IT's Business Solutions Team, including coordinating timelines, gathering requirements, mapping business processes, engaging stakeholders, and tracking outcomes.
• Support organizational adoption of data and responsible AI initiatives through communications, stakeholder engagement, training coordination, and change management activities.

Program Coordination & Capacity Building

• Maintain project documentation, coordinate action items, and track and report on KPIs related to data and innovation initiatives.
• Help foster a data-driven culture across the Foundation through data literacy initiatives, educational materials, training programs, workshops, and awareness campaigns.

Other Duties as Assigned.

Requirements

Education/Experience:

• 3 to 5 years of experience in business analysis, project coordination, data, technology, or related roles, ideally within the social sector.
• Post-secondary education in Business Administration, Information Systems, Data Analytics, Information Technology, Project Management, or a related field is preferred.
• Demonstrated experience gathering business requirements, documenting processes, and coordinating initiatives involving multiple stakeholders.
• Strong experience with M365, including Teams, SharePoint, OneDrive, Outlook, and Copilot. Experience with Purview is an asset.

Job-Specific Skills/Attributes:

• Excellent oral and written communication skills.
• Strong presentation, facilitating, and training skills.
• An analytical mindset and a problem-solving aptitude.
• Strong organizational, time management, and workload prioritizing skills.
• Ability to work autonomously and as part of a team.
• Experience coordinating cross-functional initiatives involving multiple stakeholders and competing priorities.
• Experience facilitating workshops, stakeholder interviews, and discovery sessions.
• Ability to gather, analyze, and document business requirements and process workflows.
• Understanding of technology-enabled business processes, reporting, documentation, and system implementations.

Core Competencies

• Fostering Psychological Safety: Creates space for people to speak openly, take risks, and engage fully. Builds trust through empathy, inclusive language, and active listening. Models humility and openness by inviting feedback, owning mistakes, and practicing self-regulation.
• Ethical Use of Power: Understands formal and informal power dynamics, bias, and transparency. Uses influence ethically and respectfully and constructively challenges misuse of power. Builds fairness and equity into decision-making and peer interactions.
• Advancing Reconciliation, Justice, Equity, Diversity, and Inclusion with Cultural Humility: Understands systemic barriers, colonial legacies, and equity principles. Demonstrates humility, respect, and a commitment to truth-telling, healing, and justice. Engages in learning, honours lived experiences and cultural protocols, and fosters inclusive, culturally safe environments.
• Empowering Others Through Agency: Trusts others' capabilities and fosters autonomy. Encourages initiative, growth, and meaningful contributions to shared goals. Leads with confidence, ethics, and respect for others' decision-making.
• Change Agility: Recognizes that change is constant and can be addressed through multiple approaches. Demonstrates openness, flexibility, and resilience in uncertain environments. Adapts workflows, learns new tools, and supports peers through transitions.
• Communication and Influence: Communicates with clarity, empathy, and purpose across different audiences and mediums. Builds trust through active listening, responsible information sharing, and collaborative engagement. Uses feedback and relationships to support collaboration and shared commitment to goals.
• Service Focus: Demonstrates care and attentiveness in responding to the needs of both internal and external communities. Approaches service interactions with empathy and a solution‑oriented mindset. Actively supports colleagues and the broader community in alignment with the organization's responsibilities and commitments.
• Professional Responsibility: Demonstrates accountability, honesty, and consistency in fulfilling role expectations. Communicates proactively about risks or delays, maintains professionalism under pressure, and takes ownership of work and errors. Upholds ethical standards and contributes to a culture of reliability.
• Self-Awareness: Understands how personal values, emotions, and behaviours impact others. Responds thoughtfully to feedback and regulates behaviour in challenging situations. Reflects on personal impact and contributes to healthy team dynamics.
• Use of Technology: Uses relevant tools and platforms effectively and efficiently. Demonstrates curiosity, adaptability, and a commitment to continuous learning. Seeks support or training to maintain proficiency and stay current.
• Planning, Judgement and Problem-Solving: Applies strategic thinking and decision-making frameworks to assess challenges and opportunities. Plans effectively, prioritizes tasks, and proposes practical solutions. Takes ownership, seeks advice when needed, and evaluates options with persistence and care.
• Forward Thinking: Anticipates future challenges and contributes to innovation and improvement initiatives. Demonstrates strategic foresight and considers long-term implications in daily work. Brings forward ideas that support organizational growth and resilience.
• Organizational Awareness: Understands organizational structure, strategy, and power dynamics. Aligns work with broader goals and communicates effectively across departments. Applies a systems mindset to decision-making and collaboration.
• Developing Self & Others: Supports the growth and development of others through coaching, mentoring, and knowledge-sharing. Demonstrates a people-first mindset and actively contributes to team development. Encourages learning and builds capacity within the organization.

We know that there is rarely an ideal or perfect candidate for a job, and we are actively working to eliminate barriers in our employment process. If you have experience similar to what is described above—or if the core activities in this role are exciting to you, but you do not meet the above exactly—we encourage you to apply and elaborate in your cover letter.

How to Apply

If this sounds like you, we welcome your online application including a brief cover letter and a resume by October 19, 2026 by 8:00am PT.

We review all resumes submitted for each posting, and we aim to follow up with candidates within one week of the position closing. Applicants will receive an email confirming that their resume has been received. Due to the high volume of applications, only those selected for an interview will be contacted. New opportunities are posted on our website as they become available. We thank all applicants for their interest in Vancouver Foundation .