Payroll and Billing Administrator

​ Salary Range: $65,000 - $95,000
This posting is for an existing job vacancy.

For more than 90 years,  E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry.

E.S. Fox Limited Nuclear Services Division is a people-first, environmentally conscious, socially responsible, Engineering, Procurement, and Construction (EPC) provider in the nuclear sector. E.S. Fox Limited’s Nuclear Services has contributed millions of hours in support of Ontario’s safe and reliable nuclear power industry! We provide our clients with a streamlined solution for their detailed engineering, fabrication, construction, and maintenance needs. As the nuclear power generation sector evolves, we are primed to support the transition.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL Nuclear Services has earned a reputation as an employer of choice, valuing our employees’ diverse contributions of skill, abilities, and experience. As our employees are our greatest asset, we strive to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including: 

• An attractive health and dental benefits package for you and your family (dependents)
• Health Care Spending Account and Healthy Living Wellness Account options
• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our Nuclear Services office in Oshawa, Pickering, ON , is looking for a  Payroll & Billing Administrator to join our team.

Summary of the Role

Reporting to the Project Financials Controller, the Payroll and Billing Administrator is responsible for supporting the projects team, senior management, and our clients in the nuclear industry by ensuring that reporting is completed in a timely and accurate manner. The successful candidate will have a strong knowledge of accounting and cost control principles, experience preparing and processing payroll and billings, and an understanding of union collective agreements.

Key Responsibilities

• Input and reconcile timesheets and billings to the internal software system and to the client’s cost & project management software systems.
• Conduct a cost control analysis and provide financial reporting to support the project teams and senior management.
• Advise the project teams on proper payroll and billing processes.
• Provide support to the Project Financials Controller to develop, interpret and monitor payroll and billings policies and procedures to ensure they are updated, implemented, and communicated effectively.
• Maintain a working knowledge of union collective agreements.
• Assist with month-end and year-end close processes.
• Perform miscellaneous clerical functions and other duties, as assigned, including special payroll projects and functions.

Key Requirements, Experience and Skills

• Completion of a secondary school diploma is required. 
• Completion of post-secondary education in business or accounting is an asset. 
• An accounting designation is an asset.
• Comprehensive knowledge of payroll, accounts payable, and accounts receivable processes.
• Knowledge of relevant union collective agreements.
• In-depth knowledge of Microsoft Excel.
• Familiarity with Oncore is an asset.
• Payroll and billing experience is preferred.
• Experience in a Construction, Engineering, Nuclear or Project Management environment would be a definite asset
• Excellent problem-solving and decision-making skills.
• Excellent communication skills (both written and verbal) are required. 
• Strong decision-making and critical thinking skills. 

Attributes

• Meticulous
• Well organized
• Results-driven
• Team player

Competencies

Integrity

Quality and Continuous Improvement

Health & Safety Commitment

About E.S. Fox Limited 

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion. 

ESFL Nuclear Services has offices in Oshawa and Kincardine along with on-site locations at the OPG, Bruce Power Nuclear Generating Stations, and Canadian Nuclear Laboratories. ESFL Nuclear Services provides a full spectrum of EPC services, in addition to maintenance and manufacturing services, fit to meet the growing requirements of the global nuclear power industry. 

Connect:  LinkedIn, esfox.com 

In accordance with legislation and our commitment to transparent hiring practices, the compensation range for this position is provided. Final compensation will be determined based on qualifications, experience, and internal equity. Canadian work experience is not required. Please note that artificial intelligence tools are not utilized in the applicant screening process but may be used to record interviews with applicants' permission.

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process. 

NCLR