Executive Assistant Governance Liaison

Executive Assistant and Governance Liaison supporting a President and senior leadership through calendar management, board coordination, and confidential operations. Work remotely with occasional Montreal or Toronto meetings.This non profit role combines executive administration with Board of Directors support. You will manage competing priorities, coordinate communications, and administer meetings, records, and logistics. Strong discretion, initiative, and attention to detail are essential for sensitive stakeholder interactions.Key Responsibilities:
Manage the President’s calendar, priorities, conflicts, and preparationCoordinate communications with teams, partners, donors, and board membersArrange travel, itineraries, expenses, and reimbursementsPrepare board packets, minutes, action items, and meeting logisticsMaintain secure governance platforms, repositories, and confidential recordsRequirements:
Five-plus years of progressive executive administrative experienceExperience supporting boards, committees, or senior stakeholdersAdvanced Microsoft 365 proficiency, including Outlook and SharePointExceptional organization, communication, judgment, and confidentialityEnglish and French bilingualism strongly preferredBring executive coordination, governance administration, discretion, and stakeholder communication to this Executive Assistant and Governance Liaison position.
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