Accounting Clerk II

Accounting Clerk II

Requisition ID: 46774 

Organization
Vancouver is consistently ranked as one of the world’s most liveable and environmentally sustainable cities. Recognized among BC’s Top Employers and Canada’s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents.

With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication.

Main Purpose and Function
This position works as part of the Accounts Receivable Team and is responsible for a full range of clerical accounting and analytical duties in billing and collecting for either Trade or Rental Accounts Receivable. An important function of the position is to set up and update contracts in SAP as necessary and to accurately process all billing transactions (invoices, payments, deposits, refund, etc.) in a timely manner.  This also includes monitoring customer accounts and following up on outstanding and overdue balances, and initiating the collection process on a regular basis.  Another important task is the reconciliation of customer accounts and the related receivable GL accounts on a monthly basis, and participating in process improvement by providing feedback and support.

Specific Duties/Responsibilities

• Sets up new contracts in SAP and updates existing contracts for changes
• Reviews invoice requests / sales orders to ensure the accuracy, approval, timeliness and completeness of billing information
• Processes billing transactions (invoice, payment, adjustments, write off, etc) through the Accounts Receivable or RE80 modules in SAP
• Issues invoices on a timely basis
• Processes deposits (e.g. Engineering and tenant security deposits, etc.) including setup, application and refund
• Issues refunds for Trade and Tenant receivable accounts after performing adequate checks and reviews
• Reconciles GL accounts (assigned / related to Corporate AR function) on a monthly basis and follows up on reconciling items on a monthly frequency
• Investigates unidentified miscellaneous payments and applies them to appropriate customer accounts in SAP
• Follows up with customers/tenants on outstanding and overdue balances and escalates to supervisor or originating departments
• Initiates the collection process on a timely basis
• Runs and analyzes the trade or rental aged trial balance
• Prepares standard and ad hoc monthly reports / KPIs
• Reconciles trade customer/tenant accounts
• Answers internal and external (including customer/tenant) inquiries within agreed Service level agreement timelines
• Prepares journal entries associated with AR / revenue function and adjusts entries for Quarter and year end purposes
• Prepares year-end working papers for related GL accounts
• Maintains the procedure manual
• Participates in process improvement by providing support and feedback
• Other duties/responsibilities as assigned

Minimum Qualification Requirements
Education and Experience

• Completion of diploma program in Accounting (at least 1 year), plus some related experience; or an equivalent combination of training and experience.
• Experience in using a large integrated financial system such as SAP.
• Advanced level of proficiency in Microsoft Excel or similar software.

Knowledge, Skills and Abilities:

• General knowledge of PSAB accounting Policies and City Policies and procedures
• General knowledge of internal controls for the AR function
• Ability to deal tactfully with a variety of contacts and to maintain effective working relationships with the public, other civic staff and officials. 
• Ability to work under pressure and meet deadlines
• Ability to work independently and in a team environment.
• Possesses strong analytical, organizational skills and accuracy in working with numbers
• Ability to maintain sustained attention to detail in checking and recording financial transactions.
• Ability to carry out and analyze established accounting procedures and to suggest methods of improving departmental accounting practices.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department : Finance & Supply Chain Mgmt 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: August, 2026 

Salary Information: Pay Grade 18: $35.09 to $41.31 per hour

Application Close: July 23, 2026

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. . 

The City of Vancouver acknowledges that it is situated on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), and səlilwətaɬ (Tsleil-Waututh Nation).

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.