Billing Coordinator

Job Responsibility:

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America's leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.

Position Summary:

We are seeking a detail-oriented and proactive Billing Coordinator to join our team. In this role, you will be responsible for preparing, tracking, and submitting accurate billing documentation in alignment with customer contracts and internal procedures. Working closely with operations, finance, and sales, you will play a key role in ensuring timely invoicing, contract compliance, and cost tracking across multiple projects. The ideal candidate is highly organized, thrives in a fast-paced environment, and brings strong communication and problem-solving skills to support both internal teams and external clients.

Key Responsibilities:

• Prepare timesheet templates in accordance with customer contract requirements for all upcoming jobs.
• Support field personnel and Leads in completing daily or weekly timesheets for customer approval and signature.
• Prepare and issue accurate invoices to clients in a timely manner.
• Resolve billing discrepancies and respond to client inquiries professionally.
• Maintain detailed and organized records of invoices and backup documents.
• Learn client specific timekeeping and Invoice processing platform.

• Ensure timely submission of completed and signed timesheets to internal teams for billing and payroll processing.
• Collaborate with operations, finance, and sales teams to ensure accurate and timely billing.
• Review customer contracts regularly to confirm alignment with current processes and ensure adherence to contractual obligations and company policies.
• Monitor job and project costs to confirm purchase orders sufficiently cover submitted invoices.
• Assist Operations in preparing required documentation for customer cost reporting.
• Track project progress to confirm all services rendered have been properly invoiced.
• Provide backup and support to team members as needed.
• Foster and maintain strong working relationships with colleagues, management, and customers.
• Support special projects and perform other duties as assigned or proactively identified.

Education & Experience Requirements:

• Minimum of 2 years' experience in billing, data entry, or a related administrative role.
• Diploma or degree in Business, Accounting, or Contract Administration preferred. A combination of education and experience may be considered.
• Experience with billing platforms including Track, Maximo, Ariba, Fieldglass, and Open Invoice is an asset.
• Previous experience in the oil and gas industry is an asset.
• Proficiency in Microsoft Outlook, Excel, and other MS Office applications.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Self-motivated with the ability to meet deadlines independently.
• Strong willingness to learn and grow in a dynamic environment.