Travel and Expense Administrator

Job Responsibility:

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher. This position will require for the successful candidate to work full time at the Toronto Head Office location. What You'll Do Here:

• Perform full day to day administration for all corporate credit card programs
  • Manage corporate credit card mailbox
  • Issue and cancel employee credit cards as requested
  • Adjust credit card limits according to company policy
  • Assist with employee inquiries related to their corporate cards
• Perform full day to day administration for non-Concur employee expenses
  • Manage Expenses Mailbox
  • Process manual expense claims in SAP timely as requested
  • Assist with employee inquiries related to non-Concur expenses
• Provide administrative support to Shared Services leadership team
  • Assist with internal and external audit
  • Assist with maintaining user guides and forms
  • Assist with performing expense audits as required
  • Assist with day to day administration for Concur
  • Assist with reporting as required
  • Act as back-up support when required

Additional duties as assigned What You'll Bring to the Team:

• Effective interpersonal and communication skills, both written and oral
• 1 - 2 years of accounting experience preferably in a high-volume environment in the construction industry
• SAP and Concur experience an asset
• Demonstrated computer software proficiency with Microsoft Office; Excel skills would be a strong asset
• Strong organizational skills to meet multiple deadlines, prioritize and execute multiple tasks, while maintaining attention to detail
• Flexibility to manage increased volume of work at month-end
• Desire to take ownership of tasks assigned and willingness to learn
• Ability to work effectively with limited supervision within a team environment
• Ability to multi-task and work under pressure in fast-paced environments
• Strong analytical skills

Necessary Competencies Interpersonal Skills

• Demonstrated ability to work in a team environment and across multiple divisions
• Ability to communicate effectively with internal and external clients

Attention to Detail

• Ensuring minimal mistakes across all administrative functions
• Ensuring policies and procedures are followed

Character

• Integrity, Humility, Transparency
• Courage, Drive
• Energy, Passion

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.