People & Culture Coordinator

Join the Tribe Team

At Tribe, we believe great employee experiences don't happen by accident. They're built through strong relationships, clear processes, and people who care about getting the details right.

We're looking for a People & Culture Coordinator to join our team and support the day-to-day operations of our People & Culture department. This is an excellent opportunity for an HR Coordinator, HR Administrator, or emerging HR professional who is ready to coordinate core HR processes, provide reliable administrative support, and grow their career in a fast-paced and collaborative environment.

You'll work closely with employees, managers, payroll, and leadership teams across the organization, helping to create a positive and consistent employee experience from onboarding through offboarding.

What You'll Do

HR & Employee Administration Support

• Maintain accurate and confidential employee records and digital personnel files
• Prepare employment-related documentation including offer letters, employment agreements, onboarding packages, and employee status change letters
• Track employee certifications, licenses, training records, and compliance documentation
• Maintain and update HR templates, policies, forms, and document libraries
• Support updates to HR templates, policies, forms, and document libraries as part of department initiatives
• Support accurate employee information across HR, payroll, and internal systems

Onboarding, Recruitment & Employee Lifecycle Support

• Coordinate onboarding activities and documentation for new hires across the organization
• Maintain onboarding checklists and follow up on outstanding requirement
• Support recruitment activities including job postings, resume screening, interview scheduling, and candidate communications
• Support promotions, transfers, compensation changes, and other employment status changes through accurate documentation and system updates
• Coordinate offboarding documentation, exit processes, and employee file closure

Payroll & Benefits Support

• Support semi-monthly payroll processing through accurate employee data, status changes, audits, and documentation preparation
• Respond to routine employee inquiries related to payroll, benefits, vacation, leaves, and HR programs, escalating as appropriate
• Assist with benefits enrollment, changes, terminations, and leave administration
• Partner closely with Payroll to help ensure employee changes are accurate, complete, and submitted on time

Employee & Manager Support

• Serve as a first point of contact for routine HR questions
• Support managers with onboarding, policy interpretation, documentation, and administrative processes
• Assist with employee engagement initiatives, recognition programs, and internal communications
• Coordinate training registrations, reminders, and tracking

Health & Safety

• Provide administrative support for Tribe's Occupational Health & Safety Program
• Assist with maintaining WorkSafeBC documentation and related administrative requirements
• Coordinate Joint Health & Safety Committee meeting materials, minutes, and records
• Support documentation for workplace inspections, incident reporting, investigations, and corrective action tracking
• Track safety training and certification requirements

Process Improvement & Department Administration

• Support controlled versions of HR documents and templates in SharePoint
• Assist with continuous improvement of HR processes, systems, and workflows as capacity allows
• Support HR projects and department initiatives as required
• Help ensure consistency and accuracy across all People & Culture programs and practices

What You'll Bring

• Diploma, degree, or formal education in Human Resources or a related field
• 2-3 years of experience in an HR Coordinator, HR Administrator, or similar role
• Experience supporting onboarding, employee administration, payroll, or benefits programs
• Strong understanding of confidentiality and employee record management
• Proficiency with Microsoft 365, including Outlook, Excel, Teams, and SharePoint
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment
• A proactive, solutions-oriented mindset and willingness to learn

What We Offer

• Competitive salary of $55,000-$65,000 based on experience
• Comprehensive health and wellness benefits
• Generous paid time off and company holidays
• Professional development and continuing education support
• Opportunities for growth within People & Culture

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