Receptionist

St. John's College

Position number: 37287

Date posted: June 1, 2026

Job details

Receptionist - OA3 (AESES)

Existing Project Part-Time (Budget Funded)

No

No

0-35 variable hours/week

$21.62 to $29.60 per hourplus vacation pay

Appointment Dates

July 1, 2026 to March 31, 2027

420 hours worked

For more information please contact: Ivan Froese - ***email_hidden***

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING

• Completion of a formal training program in a related discipline from a recognized institution plus two years of directly related experience is required

OR

• Three years of directly related experience is required.

EXPERIENCE

• One year experience in office setting required.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES

• Knowledge about a wide range of office and administrative practices with the ability to organize and prioritize standard secretarial, reception, bookkeeping and clerical functions is required.
• Computer fluency, including M365, is required.
• Excellent keyboarding skills and ability to type at 50 wpm is required.
• Ability to interact and assist faculty, staff, students, and the public tactfully and professionally is required.
• Excellent client service and interpersonal and English communication skills, both written and verbal are required.
• Ability to plan, organize, prioritize, and establish work priorities and deadlines is required.
• Ability to make independent position judgments and utilize problem-solving skills is required.
• Ability to ensure attention to detail and accuracy of work produced is required.
• Proficiency at using a conference phone, switchboard system, and photocopier is preferred.
• Experience in ordering, monitoring and tracking a supply inventory is preferred.
• Knowledge of UM regulations, programs and policies is an asset.
• Familiarity with UM finance programs, including Concur and Epic is an asset.
• Knowledge or experience with UM-specific software is an asset.
• Ability to handle payments and process debit/credit card transactions and reconcile accounts is an asset.
• Satisfactory work record, including satisfactory attendance and punctuality is required.

OTHER JOB RELATED QUALIFICATIONS

• Knowledge of St John’s College and the University of Manitoba an asset.

Key responsibilities

• Greets visitors and callers, answers telephone and front desk inquiries, assists students, faculty and visitors.
• Provides brochures and information about College, Residence, and University (requiring some knowledge of University policy and procedures).
• Relays information on professors’ academic timetables.
• Refers visitors and callers to appropriate personnel, faculties, services, etc.
• Takes messages for employees and faculty.
• Provides courier companies with pick-up and delivery information, follows up on problems, gives billing information to Assistant Bursar.
• Monitors lost and found items.
• Orders, schedules and distributes guest parking passes.
• Assists the Assistant Bursar with journal entry prep (monthly), sorting and reviewing catering orders for accuracy prior to billing (monthly), and sorts payable cheques to be mailed (weekly).
• Receives payments for things such as Residence fees, laundry cards, and other miscellaneous payments such as promotional items. This can be either a daily or weekly occurrence.
• Submits a month end reconciliation for those payments to the Assistant Bursar.
• Assists the Registrar by reviewing Scholarship applications and using Aurora to determine eligibility. This is a bi-annual occurrence in line with our separate scholarship deadlines.
• Reviews the nominal role to determine College membership status as needed.
• Maintains the College promotional merchandise inventory.
• Assists the Warden with expense claim forms using Concur.
• Telephone Group Leader for staff and faculty. Requests new phone lines/repairs/changes.
• Sorts and distributes incoming and outgoing mail; allocates mailboxes to faculty and staff.
• Photocopies material for staff members, faculty and students.
• Records RSVPs for events.
• Maintains photo boards, building directory, and display case.
• Monitors level of office supplies and places orders in Epic for approval by the Warden or Bursar.
• Maintains files in receptionist’s area.
• Types correspondence, agendas, forms, etc.
• Prepares various materials: posters, forms, records, files, spreadsheets, charts and graphs, calendars, business cards, etc.
• Orders stamps, and controls petty cash box for stamps, photocopies, and faxes.
• Arranges repairs for General Office equipment.
• Unlocks/locks faculty’s supply cupboard and lounge in absence of Faculty Secretary.
• Acts as Assistant key coordinator to the Bursar.
• Provides information on conference and guest services.
• Provides information re food services when the Food Services Manager is away or busy.
• Assists new Residents and answers questions, requiring knowledge of Residence contract.
• Sometimes accepts Residence applications/assigns rooms, etc. in absence of the Dean of Residence.
• Other duties as assigned.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact View email address on canada.jobradars.com or View phone number on canada.jobradars.com. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.