Proposal Coordinator

Role Description
As a Proposal Coordinator, you will work closely with proposal managers to prepare responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).Key Responsibilities
Administrative SupportReview and suggest improvements to sales documents (proposals, letters, presentations, etc.)Assemble and format documents for proposals and tendersMaintain the proposal team’s intranet (Dynamics O365 and SharePoint)Organize and update electronic and paper filing systems for sales documentation and templatesProposal CoordinationDownload and translate proposal documents as needed using translation toolsAssist in drafting responses tailored to each market (summary, language, requirements)Prepare corporate and administrative sections of proposalsConduct detailed research to support proposal contentManage certain RFI and RFQ responses with guidance from proposal managersPrepare proposals for existing clients using pre-defined templatesOccasionally draft maintenance renewal lettersQualifications
College or university degree in a relevant field3–5 years of related experienceStrong planning, organizational, and attention-to-detail skillsAbility to manage multiple tasks under tight deadlinesCustomer-focused mindset (internal and external)Excellent writing skills in French and English (regular English writing required)High level of autonomy and initiativeProficiency in Microsoft OfficeFamiliarity with proposal tools such as Responsive.Io or Loopio (asset)Fluency in French and English;
additional languages are an assetBenefits
Flexible working hours, including remote work for a balanced life.Team activities and annual traditions that we take pride inEveryday support: Employee assistance program, telemedicine and mental health support.Training and professional development opportunities to grow, learn and discover your way forward.Employment Conditions
In accordance with the standards and regulatory requirements to which GIRO adheres, all positions—whether permanent, fixed-term, or internship—are subject to a criminal background check. Positions that involve access to financial data are also subject to a credit check. All verifications are conducted in accordance with GIRO’s established procedures.Employment Conditions: Candidates must be legally authorized to work in the selected country at the time an offer of employment is made. It is the sole responsibility of candidates to obtain any required work permits, visas, or other authorizations prior to their start date. The masculine form is used solely to simplify the text.
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