Children & Youth Respite Program Coordinator

City: AbbotsfordAdded: 10 November 2026POSITION SUMMARY
This permanent full time, 40hr/week position coordinates the overall operation of the Children and Youth Respite Program, including liaising with funder, families and caregivers. This position involves developing and maintaining organizational and monitoring systems to ensure adequate respite usage, reporting, record keeping and payment. The Program Coordinator provides direction to staff according to the Communitas Vision, Mission and Values as well as HR and Program Policy manuals.1. Staff/Family/Persons Served Care & Coordination/ Recruitment
Caregivers:Recruits, interviews, screens (home studies) and contracts caregivers for Children and Youth Respite ProgramCoordinates training and evaluation of caregivers, ensuring that work performance of caregivers meets standardsResponsible for mediation and conflict resolution between families, caregivers, persons served & CommunitasDetermines and implements appropriate discipline for caregivers, up to and including termination of contractFacilitates an excellent rapport and communication process with caregiversArranges and facilitates transition in to respite care (i.E. intro. meetings, debriefing, orientation visits)Provides ongoing support and resources for caregiversMonitors service provision as per program requirements, including an annual home visit/safety checkFacilitates training for caregivers from an HSCL nurse, RDN, OT medical professionals when necessaryMaintains regular follow-up calls and ongoing communication with caregiversb) Families/Persons Served:
Responsible for intake and assessment of person served referrals and applicationsAssessing needs of persons served and caregiver’s skills/abilities in order to match suitable/appropriate caregivers and familiesAssists (monitors) family and persons served through transition processProvides ongoing family support and resourcesResponsible for assessing and determining correct payment levelsResponsible for mediation and conflict resolution between families and caregiversFacilitates ongoing communication with families, including regular follow-up calls and family home visits2. Administrative Duties
Responsible for maintenance of necessary documentation and records, including record of respite care for persons served/caregiverResponsible for maintenance and updates of all persons served and caregiver requirements, files and recordsResponsible for financial management of respite funds for Children and Youth Respite ProgramResponsible for contractor invoices and paymentsTracks support services agreements and informs MCFD of expiry datesProcesses Criminal Record Reviews as neededResponsible for yearly caregiver contract signingMaintains electronic database of records;
creates reports as needed, including quarterly reports3. Program Coordination and Development/Policy & Procedures
Responsible for ongoing development and implementation of program policies and proceduresResponsible for development and update of Caregiver and Family manuals, respite forms and documentsServes as a liaison with MCFD and acts as a contact person for the programIs accessible via cell phone 24 hours/day, 7 days/weekCommunicates accurately and fully with the Program Director through regular monthly meetingsOther duties as requiredREQUIREMENTS
College level degree in Social Services field and/or equivalent training and experienceA philosophy of service that is in line with Communitas’ Vision, Mission and ValuesPrevious experience working with people living with disabilitiesExcellent communication and mediation skillsStrong interpersonal and leadership, and organizational skillsHigh level of personal integrity, initiative and maturityAbility to work as a member of the team as well as being able to work independently without supervisionWillingness to be available for flexible working hoursGood computer skills with working knowledge of MS Word/ExcelAccess to own vehicle for home visits, etc.Here’s what you can expect:
Competitive wagesGenerous benefits package for full-time employees
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