Proposals specialist

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The Proposal Specialist holds a central role in the design, coordination, and delivery of technical and commercial responses to major construction industry tenders (RFQ/RFP). This position requires advanced expertise in technical writing, an exceptional ability to collaborate with international and multidisciplinary teams, and a proven talent for orchestrating the production of complex deliverables in multilingual and multicultural environments. The Proposal Specialist plays a critical role in the success of responses to major construction tenders. He/she is responsible for the design, planning, and coordination of technical and commercial deliverables, while ensuring full compliance with contractual, regulatory, and strategic requirements. This role demands a global perspective, strong leadership, and the ability to mobilize resources toward shared objectives in multilingual and multicultural environments.

What you will do:

• Analyze tender documents (RFQs/RFPs) to extract, structure, and synthesize the required technical information.
• Prepare and update schedules, deliverable matrices, and compliance lists, ensuring rigorous document organization.
• Organize and facilitate kick‑off, coordination, and technical review meetings to gather and validate information from subject‑matter experts.
• Draft, review, and update editorial grids, technical content, and structured documents, ensuring clarity and consistency.
• Identify key contributors and coordinate the collection of technical information, monitoring progress and task completion.
• Conduct interviews with project teams to adapt CVs, experience descriptions, and technical information to proposal requirements.
• Collaborate with content specialists to ensure the technical accuracy of all produced documents.
• Contribute to document layout and visual presentation in collaboration with graphic designers to enhance technical readability.
• Participate in the development of key messages and draft coherent, persuasive technical content in compliance with RFP requirements.
• Contribute to presentation materials (written/oral) used in workshops and meetings with partners and clients.
• Participate in internal committees aimed at developing and improving methodological tools related to technical writing.

Qualifications:

• Advanced proficiency with computer tools (Microsoft Suite, InDesign, SharePoint, Salesforce, ProCore, Power BI, Visio).
• Experience in preparing RFQs/RFPs and analyzing technical documentation.
• Experience collaborating with international teams and consortia, in French and English.
• Ability to draft, summarize, and update technical content for public and private sector clients.
• Ability to manage multiple complex files and meet tight deadlines.
• Leadership skills in coordinating technical contributors.
• Strong analytical, compliance, simplification, and writing skills.
• Use of AI tools to optimize document production.

Perks and Benefits:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we’ve proudly held the distinction of being one of Canada’s Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.