Executive Assistant (Bilingual)

Job Responsibility:

Requisition ID: 361275

Position Number: 20069961

Posting End Date: June 28, 2024

City: Winnipeg

Employer: St. Boniface Hospital

Site: St. Boniface Hospital

Department / Unit: Corporate Office

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 07/02/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care .

Position Overview

The Executive Assistant is the secretarial extension of the President and must be capable of performing under intense pressure and heavy workloads, must be bilingual (French and English), and must understand the dynamics of the Hospital and the complexity of the President's role, while demonstrating a commitment to the Mission, Values and Management Philosophy of the St. Boniface Hospital.

The Executive Assistant provides administrative and secretarial support to the President, and works with considerable initiative and independence in carrying out a variety of complex responsibilities involving work which has a high degree of confidentiality. The Executive Assistant also supervises and coordinates the activities of the Corporate Office administrative and secretarial support staff and ensures the smooth running of designated Board and administrative committees.

Experience

• Five (5) to seven (7) years of Administrative Assistant experience at a level equivalent to that of a senior admin support to an Executive in a large organization.

Education (Degree/Diploma/Certificate)

• Grade 12.
• Successful completion of a recognized administrative secretarial or administrative assistant program.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Ability to read, write, speak and understand French and English.
• Keyboard speed; 75 wpm.
• Knowledge of computer systems and proficiency in current and related software applications (Word, Excel, Outlook, PowerPoint, SAP).
• Ability to work independently and with others.
• Excellent interpersonal communication skills.
• Must be able to maintain strict confidentiality and use discretion with information handled.
• Ability to deal effectively with all levels of contact, within and outside of the organization.
• Mature, professional manner.
• Ability to demonstrate considerable level of initiative.
• Ability to readily adapt to fast-paced situations and to ensure that deadlines are met.
• Good organizational ability.
• Ability to effectively promote the Mission of the St. Boniface Hospital.

Physical Requirements

Not Applicable

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.