Administrative Assistant

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

POSITION PURPOSE SUMMARY

THE ROLE PROVIDES GENERAL ADMINISTRATIVE SUPPORT FOR THE DAY-TO-DAY OPERATIONS.

Accountabilities

• Prepare correspondence, reports, statements, forms, applications, and other documents.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Process incoming and outgoing mail, manually or electronically.
• Photocopy and collate documents for distribution, mailing and filing.
• Send and receive messages and documents using fax machine or electronic mail.
• Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment.
• Assist in preparing meeting agendas, attend meetings and record minutes.
• Assist with administrative procedures within MU or department.
• May sort, process, and verify receipts, exepnditures, forms and other documents.
• May organize the flow of work for other office support workers.
• Scan, sort, and file documents according to established guidelines.
• May perform basic bookkeeping tasks such as preparing invoices and bank deposits.
• Assist with other related admistrative tasks when required mail.
• Perform other work-related duties as assigned.

Working Conditions

• Working environmnet is typically in the office in generally agreeable conditions.
• May encounter upset/difficult clientele entering the building.
• Some limited travelling may be required.

Conditions Of Employment

Kindly review the eligibility criteria for the Canada Summer Jobs program using the link below before applying.

This position is funded through the Canada Summer Jobs program. Applicants must meet program eligibility requirements, including age and legal status criteria. Individuals who required employer-specific work authorization (e.g., international students on study permits) are not eligible under this program. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Education, Experience And Qualifications

• Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibities.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion.
• Alternative combination of education and experience may be considered.

Education, Qualifications And Certifications

• Completion of high scholl diploma or equivalent
• Certified Office Diploma is an asset

Experience And Knowledge

• Up to 1 year of related secretarial, administrative, or customer service experience is required.
• Working basic knowledge of Office365 is required.
• Good oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.

Skills And Capabilites

• Good oral and written communication skills.
• Ability to maintain a high level of confidentiality.
• Good decision-making and organizational skills.
• Attention to detail
• Ability to multi-task and prioritize responsibilities (i.e., good judgment).
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Able to work cooperatively in a team setting.
• Ability to lift/move weights of up to 20 lbs. occasionally
• professional manner, upholding our code of conduct.

This is a temporary full time position.

Compensation

The target hiring range for this position is $16.35 to $19.50 with a maximum of $22.64.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email View email address on ca.snapjobsearch.com if you have a need for any accommodation and we will be pleased to discuss this with you.