Co-op, Proposals Coordinator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs) , to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong  track record delivering safe,  reliable and innovative solutions across electrical, telecommunications, pipeline  distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. 

The Estimating team at Aecon plays a critical role in the successful delivery of projects by developing accurate, comprehensive cost estimates and supporting the tendering process. They analyze project documentation, collaborate with operations, and engage with clients, suppliers, and subcontractors to ensure competitive and complete submissions. Beyond bid stage, the team supports project execution by tracking financial performance, managing scope changes, and driving continuous improvement through post-project analysis.

Under the supervision of a Proposal Supervisor or Proposal Lead, the Proposals Coordinator Co-op supports the proposal team in the coordination and development of RFx (Request for Proposal, Request for Quotation, etc.) submissions.

This role is designed for a college or university student looking to gain hands-on experience in proposal coordination, business development, and construction/utility services. The co-op will assist with administrative, formatting, and coordination tasks while learning proposal fundamentals, tools, and processes in a fast-paced team environment.

Co-op opportunities vary in length, this opportunity currently has openings for a 12-month work term starting in January 2027. 

What You'll Do Here:

• Support the proposal team on active RFx submissions by assisting with coordination, document preparation, and administrative tasks.
• Review RFx documents to help identify basic submission requirements, forms, and deadlines (with guidance).
• Assist in maintaining proposal schedules, trackers, and document libraries.
• Prepare and format proposal documents using templates, branding standards, and style guides.
• Support document control and version management in SharePoint and internal systems.
• Assist in assembling proposal submissions, including compiling content, formatting, and packaging deliverables.
• Take notes during proposal meetings (kickoffs, reviews) and help track action items.
• Conduct basic quality checks for formatting consistency and completeness.
• Support updates to content libraries, including resumes, project profiles, and past submissions.
• Participate in team meetings, training sessions, and continuous improvement activities.

What You Bring to the Team:

• Currently enrolled in a college or university program in Communications, Marketing, Business, Engineering, or a related field.
• Strong attention to detail and willingness to work within structured processes.
• Strong written and verbal communication skills.
• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Comfortable working in a team environment and collaborating with multiple stakeholders.
• Strong organizational skills and ability to manage multiple tasks with guidance.
• Interest in learning proposal development, business development, or the utilities/construction industry.

What You’ll Gain

• Exposure to the full proposal lifecycle (bid/no-bid through submission).
• Hands-on experience working with real client submissions and deadlines.
• Training on proposal tools, systems, and templates used in a large organization.
• Understanding of how estimating, operations, and business development teams collaborate.
• Opportunity to build foundational skills for a career in proposals, coordination, or business development.

Reason for Vacancy: New

The expected pay range for this role is $22 - $25 per hour

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.