Manager - Health Records and Privacy Contact

JOIN OUR TEAM AND HELP LEAD WITH CARE, COMPASSION AND COMMITMENT!

ABOUT THE ROLE

Reporting to the Director – Planning & Performance, the Manager – Health Records & Privacy Contact is responsible for the administration of two health records departments, providing advice and expertise to the broader management team related to health information management and acting as the organization’s Privacy Contact.

Key responsibilities include:

• Managing the health records service at St. Joseph’s Hospital and St. Joseph’s Health Centre;
• Collaborating with clinical teams, advise on and support the implementation and maintenance of practices to management health records functions in long-term care and community based programs that do not have dedicated health records functions;
• Maintaining health information system and procedures according to best practice,
• Overseeing the administration of routine matters related to Personal Health Information (PHIPA) and Freedom of Information (FOI);
• Providing advice and input into the management of complex matters related to PHIPA and FOI; and
• Preparing and presenting reports to various internal and audiences including Leadership Team, and the Medical Advisory Committee, Privacy Commissioner of Ontario and Ministry of Health on organizational performance on health records and privacy related matters.

Applications will continue to be accepted until the position is filled. However, consideration of submissions after the deadline will be at the organization's discretion. Applicants are encouraged to apply by the Application Deadline.

This job posting is for an existing vacancy currently available within our organization.

COMMITMENT TO DIVERSITY

At St. Joseph's Care Group (SJCG), our diverse workforce strengthens our ability to provide culturally competent care and innovative solutions to the complex needs of our clients and communities. We encourage applicants from all backgrounds, diverse race, ethnicity, gender identity or expression, age, sexual orientation, family status, religion, disability, and socioeconomic status, to help address under-representation and foster greater inclusivity and belonging at SJCG.

By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.

St. Joseph's Care Group is committed to providing reasonable accommodations to applicants with disabilities in our job application and hiring process.

WHAT YOU BRING

Education/Experience:

• Bachelor degree in health information, business administration or other related field
• Significant experience related to health records services ideally within a post-acute healthcare setting
• Proven experience in progressively more responsible leadership roles
• Certification with the Canadian Health Information Management Association (CHIMA)

Skills/Abilities:

• Superior ability to communicate effectively and concisely, both orally and in writing, and to deliver presentations to a variety of audiences
• Ability to establish and maintain effective working relations with a variety of internal and external stakeholders
• Strong leadership skills, including the ability to direct, motivate, evaluate, and recognize staff; proven ability to share skills and knowledge of others
• Strong time management, critical thinking, problem solving and decision making skills
• Ability to use independent judgment and maintain confidentiality of records, actions and information
• Proficiency with office computer equipment and software
• Ability to interpret applicable acts and legislation
• Competent within the meaning of the Occupational Health & Safety Act
• Demonstrated regular attendance at work

Asset:

• Certified Information Privacy Professional (CIPP) or other Privacy Certification an asset
• Experience with Meditech or other similar electronic health record system an asset
• Experience with Ontario Telemedicine Network and Strata Applications an asset

Conditions of Employment:

• This position shall be conditional upon a satisfactory Criminal Record & Judicial Matters Check (CRJMC) where indicated, to ensure the absence of relevant criminal convictions.
• Will be required to travel to various work locations and provide own transportation

WHY JOIN ST. JOSEPH'S CARE GROUP

St. Joseph's Care Group (SJCG) offers a meaningful career for those seeking to make a difference in health care. As a leading provider of complex care, rehabilitation, long-term care, and mental health and addiction services, SJCG is recognized for its commitment to high-quality compassionate, and people-centred care.

Experience a rewarding career and lifestyle you’ll love at the heart of Thunder Bay! Here’s what awaits you when you join our team:

• Enjoy a Competitive, Forward-Thinking Compensation Package: We offer salaries and benefits that recognize your talent and dedication.
• Secure Your Future: Become a member of the Healthcare of Ontario Pension Plan (HOOPP) – our organization will contribute $1.26 for every $1 you invest in your pension, ensuring a strong, stable retirement for your future.
• Make Your Move Easier: We provide relocation assistance to help you settle in (some conditions apply).
• Thrive in a Supportive Team: Grow your career and make meaningful contributions alongside dedicated and passionate colleagues.
• Commitment to Diversity: We are proud to be an inclusive workplace that celebrates the unique backgrounds, perspectives, and talents of every team member.
• Advance Your Skills: Access ongoing professional development, advanced education, and a tuition loan program.
• Continuous Improvement: We foster a culture where every team member is empowered to identify opportunities for improvement and share ideas.
• Prioritize Your Wellbeing: Take advantage of comprehensive wellness initiatives and access to an Employee & Family Assistance Program.
• Shape the Future: Get involved in research and teaching initiatives that make a real difference.
• Be Recognized and Rewarded: Benefit from employee recognition, discount, and referral programs.
• Live Where Adventure Meets Opportunity: Nestled on the stunning shores of Lake Superior, Thunder Bay offers the perfect blend of vibrant city life and breathtaking outdoor escapes.

APPLICATION INFORMATION

All job postings will follow the requirements outlined in the applicable collective agreement or the Terms & Conditions of Employment. If the job is not filled through this process, the posting will remain on our external site until the position is successfully filled.

Applicants who are part of the bargaining unit will be given priority consideration as set out in the relevant collective agreement. It is the applicant's responsibility to clearly demonstrate that they have the skills required for the position they are applying for.

This hiring process includes the use of AI-enabled systems for administrative and candidate management purposes.