Payroll Specialist

Entity: WELL Health Technologies Corp.

Position Title: Payroll Specialist

Salary Range : $65,000 - $85,000 CAD per annum

Job Class: Full-Time

Work Location: Vancouver, BC (Hybrid)

About the Company:

WELL Health Technologies is an innovative technology-enabled healthcare company whose overarching objective is to positively impact health outcomes by leveraging technology to empower and support healthcare practitioners and their patients and is publicly traded on the Toronto Stock Exchange under the symbol "WELL." As the largest clinic network in Canada, operating under the WELL Health Clinic Network brand, we currently have 200+ clinics across the country. Our team includes over 3,400 WELL Care Providers, facilitating more than 4.2 million patient interactions each year. Our clinics offer a diverse range of services, including walk-in appointments, family medicine, internal medicine, Kinesiology, sleep apnea treatment, and women’s health services. WELL exists to enable healthcare practitioners with best-in-class technology and services. The company has built a comprehensive practitioner enablement platform which includes digital Electronic Medical Records (EMR), practice management software, practitioner enablement tools, telehealth platforms, digital health apps that extend the features of EMRs, billing and Revenue Cycle Management (RCM) solutions, patient engagement technologies, clinic optimization tools, data protection solutions and more. The platform empowers healthcare providers with digital healthcare products, tools, and services designed to enhance the delivery of care, and improve their patients’ healthcare experience and health outcomes. For more information about the companies, visit; wellclinics.ca

Position Summary:

The Payroll Specialist is a member of the People and Culture Shared Services team and is responsible for ensuring the accurate processing and recording of the company's payroll. This role involves providing timely and accurate financial information and serving internal customers in all aspects of payroll. This is an exciting opportunity to join a fast-growing company with growth opportunities.

What you will be doing:

• Process full-cycle salary and hourly payroll for multiple entities, including producing Journal Entries.
• Manage workflow to ensure all payroll transactions are processed accurately and timely, in compliance with labor regulations.
• Review and ensure timely reporting of all payroll withholding tax and tax payments to appropriate provincial and federal agencies.
• File and make payments for EHT, WCB, and WSIB in a timely manner.
• Maintain all payroll reports and backup documents.
• Process payroll reconciliations, vacation accruals, and journal entries on a monthly, quarterly, or annual basis.
• Process new hire information and data changes in the payroll system, ensuring that payroll data is up to date and accurate.
• Respond to payroll inquiries from internal customers in a timely manner.
• Process payroll year-end reporting, including T4s and T4As.
• Implement ADP Workforce Now for newly acquired companies with internal/external implementation teams.
• Perform other HR/Payroll Shared Services related duties as required.

You have:

• 10+ years of experience processing Canadian payroll (multiple provinces) in a fast-paced environment.
• PCP certification. Additionally, PLP (formerly CPM) certification is an asset.
• Working knowledge of payroll best practices.
• Strong knowledge of federal and provincial regulations and the Employment Standards Act.
• Proficiency in Office 365 programs.
• Working knowledge of multiple payroll systems. (Experience with ADP WNF is preferred but not mandatory).
• Experience with process improvement and implementing payroll systems.
• Strong work ethic and team player.
• Experience working in fast-paced, growing companies.
• Fast learner who can quickly adapt to new environments, systems and processes.
• Detail-oriented with the ability to follow through.
• Exceptional multitasking and organizational skills, with the ability to prioritize tasks.
• A high degree of professionalism in handling sensitive and confidential materials.
• Strong interpersonal (verbal and written) communication skills.
• Excellent communication, decision-making, problem-solving, and analytical skills.

The salary offered for this position falls within a specified salary range and will be determined based on a variety of factors, including but not limited to the candidate's experience, qualifications, skills, and the specific needs of the organization.

At WELL, we believe in fair and equitable compensation, and our goal is to offer a competitive salary that reflects the value and expertise of the selected candidate.

WELL is committed to supporting a diverse, inclusive, and accessible workplace. We welcome and celebrate the diversity of applicants and team members across ability, race, gender identity, sexual orientation, and perspective. We strive to create an inclusive workplace where differences are celebrated and fuel our success – this is the WELL Way!

WELL has been independently certified as a Great Place to Work by Great Place to Work Institute Canada, an achievement that reflects the company’s strong commitment to creating a workplace culture centered on trust, inclusivity, and employee well-being, aligning with its ‘Healthy Place to Work’ ESG strategy pillar.

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