Medical Administrative Assistant (Temporary)

Job Responsibility:

Job Overview

Reporting to the Director/Lead of Nursing Programs (Interim) and Director of Nursing and Business/Office Manager, the Medical Administration Assistant plays a vital role in ensuring the efficient operation of the nursing department. This role involves preparing staff schedules, supporting recruitment and orientation processes, and providing comprehensive office administrative support.

Key Responsibilities:

Scheduling and Staffing:

• Prepare nursing staff schedules in collaboration with Nursing Managers.
• Ensure daily staffing needs are met, including shift replacements and coordination with external staffing agencies as required.

Recruitment and Onboarding:

• Assist managers with recruitment, onboarding, and orientation of new staff members.

Administrative Support:

• Provide administrative assistance, such as answering phones, photocopying, ordering supplies, preparing documents, filing, and creating name tags for staff.
• Liaise with families and visitors, offering guidance and direction to appropriate areas of the home.

Health & Safety:

• Promote a safe working environment by adhering to and enforcing health and safety policies and procedures.
• Participate in fire safety demonstrations, fire drills, and emergency preparedness activities.

Special Projects:

• Undertake special projects as assigned by the leadership team, including assisting other departments when needed.

Qualifications:

• Post-secondary diploma, degree, or certificate in Office Administration (Healthcare) or a related field from an accredited Ontario institution, or an equivalent qualification.
• Strong knowledge of office procedures, with proven experience in office administration.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Excellent communication skills and attention to detail.

Job Type: Fixed term contractContract length: 12 months

Expected hours: 37.5 per week

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person