Business and Contracts Coordinator

Business and Contracts Coordinator

Full-Time, Term-Specific

Cranbrook BC

Strong, healthy citizens and communities, speaking our language and celebrating who we are and our history in our ancestral homelands, working together, managing our lands and resources, within a self-sufficient, self- governing Nation.

The Ktunaxa Nation Council has an opportunity for Business and Contracts Coordinator in Cranbrook, BC. Reporting to the Director of Traditional Knowledge and Language sector, this position provides support to the Sector with administrative needs required to successfully achieve its mandate, strategies, goals and objectives. The position also develops, implements, manages and maintains the business relations and contracts supporting the work of the Sector and supports finance functions such as payroll, contract management and accounts payable/receivable.

The main objective of the Business and Contracts Coordinator role is to implement, manage and maintain the TKL Sector contracts and services in accordance with the KNC policies and procedures including:

• Develop RFP/RFQ in collaboration with the Director and/or Manager and subsequently coordinate and oversee the processes and administration with the assigned Managers
• Manage Contracts, Contribution Agreements and Memoranda/Letters of Understanding in a financial context
• Manage the TKL Sector contracts within the contracts management system
• Work directly with the Managers at a policy and process level for information sharing and problem solving and to support the achievement of contractual obligations
• Facilitate a monitoring process with Managers to ensure contract obligations are meeting reporting and progress milestones
• Additionally, the Business and Contracts Coordinator will provide supports to various functions withinthe Finance department, including but not limited to: Contract management, Payroll, and AP/AR. These assignments may be short or long-term depending on the requirements of the Finance team and the direction of the Director.

This is a Term specific - Full time position in Cranbrook, BC.

Key Responsibilities

• Oversees the management of Contracts within a finance context for the Traditional Knowledge and Language Sector
• Develops monitoring and reporting process to ensure contractual commitments are effectively being managed and fulfilled
• Ensures that all KNC financial policy, procedures, practices and standards are implemented across programming areas and monitored for compliance
• Works with government and funding partners to support the implementation of contracts and agreements
• Provides support to various functions within the Finance department including submission to Accounts Payables each week and monthly sector credit card reconciliations
• Develops financial briefings for Director, CAO and Leadership
• Supports staff to ensure financial processes are clearly understood and effectively meeting programming needs
• Develops annual budgets and cyclical reports

Key Requirements

We recognize the value of diverse educational experiences including cultural, academic, work, and lived experience. We encourage those who closely match the qualifications listed below to apply

• Diploma in business or financial management preferred. Combination of relevant experience and education will be considered.
• 5 years financial management and budget experience
• Excellent written and verbal communication skills that can be adapted to a wide variety of audiences
• Ability to produce a variety of documents that are succinct in a timely fashion
• Prioritize and manage a number of competing initiatives and timelines
• Monitor and track various tasks, decision points and projects to support smooth operations, negotiations, and the implementation of agreements/initiatives/special projects
• Able to resolve conflicts and work out collaborative solutions
• Detail oriented, while also thinking and acting strategically
• Solid word processing and Excel spreadsheet skills/applications
• Excellent listening and keen observation skills

Ktunaxa candidates are encouraged to apply. All applications will be reviewed, however preference will be given to Aboriginal applicants.

We thank all applicants for their interest. However, only those selected for interviews will be contacted.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 5 years or more