Administrative Project Coordinator

Parsons has a career opportunity for an amazingly talented Administrative Project Coordinator to join our team! In this role, you will provide coordination assistance to help implement Parsons’ socio-economic activities as well as provide administrative and coordination support as it relates to the Faro Mine Remediation Project’s (FMRP) Program level projects, administrative processes and supporting the FMRP Whitehorse-based office operations.

The successful candidate will work in our Whitehorse office with occasional travel to the Faro Mine Complex in Faro, YT.

This is a full-time position.

Job Summary: The Administrative Project Coordinator – Whitehorse Office, will be highly organized and proactive; they will perform a variety of coordination and administrative duties, work on small projects, plan special events and meetings, create engaging presentations, draft communications materials, interface with the public, conduct research and data analysis, assist with improving administrative processes and general operations within the Whitehorse Project Office and in support of the FMRP. This position administers the FMRP onboarding program (and related activities) for all new staff on the Project and coordinates fulfillment related activities for our employee recognition program, including inventory control. Attention to detail, proficiency in computer skills and knowledge of office suite and other relevant digital applications are essential for this role. The FMRP is a unionized environment, however this position is excluded from the bargaining unit.

What You’ll Be Doing:
•Administering and coordinating delivery of the FMRP onboarding program for all new staff to the FMRP
•Coordinates fulfillment and inventory control of the employee recognition program including dashboard management, through Smartsheets
•Weekly collection and review of staff timesheets for accuracy of time compared to actual hours worked and any exceptions noted in our Smarsheets system
•Planning and coordinating special events and meetings ensuring all logistics are handled efficiently
•Creating professional and engaging presentations using various software tools to support internal and external communications
•Supporting the drafting of communications materials, documents, proposals and other deliverables
•Participating in meetings relevant to project management & coordination, operations; and drafting of minutes
•Facilitating document reviews, including collecting input and feedback, summarizing, and synthesizing comments and making edits/formatting changes
•Conducting assigned research and analyzing data to support decision-making processes and present findings in a clear and concise manner
•Serving as point of contact for the public, providing information and assistance as needed
•Maintaining accurate records and files, ensuring all documentation is up-to-date and easily accessible
•Reporting directly to the manager, providing regular updates on ongoing projects and tasks
•Performing general administrative duties to assist and support smooth operations of Whitehorse office such as answering phones, managing correspondence, ordering materials, as required
•Assisting with special projects and performing other duties as assigned

What Required Skills You’ll Bring:
•Certificate, diploma or degree in administration, business administration, and/or similar or equivalent with 2+ years of experience in similar role.
•Proven experience in an office support role, with a strong emphasis in event coordination, digital applications, research, and data collection/analysis.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Smartsheets and other relevant web-based tools/software applications.
•Excellent organizational and multitasking skills; ability to prioritize tasks effectively with a high level of accuracy and high level of attention to detail.
•Strong written and verbal communication skills; ability to interact professionally with the public and team members.
•Self-motivation, ability to work independently and take initiative
•Ability to work collaboratively as part of a large team, working across multiple locations, in a fast-paced and frequently changing environment
•Strong problem-solving skills and the ability to think critically.
•Valid class 5 driver’s license.

What Desired Skills You’ll Bring:
•Basic knowledge and understanding of communications and marketing best practices.
•Ability to understand, work within and adjust complex systems/processes.
•Understanding of local region and experience with community event planning.