Administrative Assistant, Inbound & Outbound Transportation

Possibility to be located in Valcourt, Sherbrooke or Montréal.
YOU'LL HAVE THE OPPORTUNITY TO:
Administrative & Executive Support

Provide day-to-day administrative support to two Directors (Inbound and Outbound Transportation) and the VP of Supply Chain as required

Manage complex calendars, including scheduling meetings, coordinating availability, and organizing agendas

Prepare meeting materials, presentations, and summaries

Coordinate travel arrangements and process expense reports

Presentation & Communication

Develop, format, and enhance high-quality PowerPoint presentations for leadership meetings

Draft, edit, and format reports, correspondence, and other business documents

Ensure clear and professional communication across internal and external stakeholders

Financial & Reporting Support

Assist in the preparation and tracking of annual operating (OH/OPEX) budgets

Support monthly forecasting and variance analysis

Maintain accurate financial documentation and ensure proper cost coding

Compile reports and dashboards to support decision-making

Operational & Coordination Support

Manage purchase requests and follow up on procurement processes

Maintain an organized filing system (digital and physical) for easy retrieval of information

Handle confidential information with discretion

Screen and prioritize communications (email, phone) for leadership

Cross-Functional Support

Provide administrative support to the broader supply chain team as needed

Coordinate meeting logistics (room bookings, materials, equipment)

Manage service desk requests, mail distribution, and general office coordination

Track team availability (vacations, absences)

Onboarding & Team Support

Support onboarding of new employees (access requests, equipment coordination, onboarding materials)

Act as a point of contact for administrative processes and team-related inquiries

Participate in administrative team meetings to share best practices and improve processes

YOU'LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS AND QUALITIES:
Strong proficiency in Microsoft PowerPoint (advanced) and Microsoft Office Suite

Excellent organizational and time management skills, with the ability to manage multiple priorities

Strong written and verbal communication skills

Good communication skills in French and English, both oral and written;
*English is required because the person will have to read technical and regulatory documentation not available in French and communicate with international suppliers.

Basic understanding of budgeting, forecasting, and expense tracking

Ability to work with financial data and identify/explain variances

High attention to detail and accuracy

Ability to handle confidential information with integrity

Strong problem-solving skills and proactive mindset

Collaborative and adaptable, able to support multiple leaders

Preferred Experience
Experience supporting senior leadership (Directors/VP level)

Experience in supply chain, transportation, or operations environments

Familiarity with financial tools, reporting systems, or ERP platforms

ACKNOWLEDGING THE POWER OF DIVERSITY
BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!
For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.
AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.
Let's start with a strong foundation - You want it, we have it:
Annual bonus based on the company's financial results

Generous paid time away

Pension plan

Collective saving opportunities

Industry leading healthcare fully paid by BRP

What about some feel good perks:
Flexible work schedule

A summer schedule that varies by department and location

Holiday season shutdown

Educational resources

Discount on BRP products

WELCOME TO BRP
We're a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 17,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it's not about the destination: It's about the journey.