Remote Real Estate Transaction Coordinator

About the Role

Our client, a high-volume real estate brokerage, is seeking a meticulous and organized Remote Real Estate Transaction Coordinator to manage the administrative aspects of real estate deals from contract to closing. This is a fully remote role, perfect for an individual who thrives in a structured, detail-oriented environment and excels at managing multiple workflows simultaneously. You will be responsible for ensuring all necessary paperwork is accurately completed, deadlines are met, and communication flows smoothly between agents, buyers, sellers, lenders, and attorneys. Your role is critical in providing seamless transaction experiences for clients and agents. Success in this position requires exceptional organizational skills, a strong understanding of real estate transaction processes, and a commitment to accuracy and efficiency, all managed from a remote location.

Key Responsibilities

• Manage the entire transaction process from contract signing to final closing.
• Prepare, review, and distribute all required transaction documents and disclosures.
• Coordinate with agents, buyers, sellers, lenders, inspectors, and attorneys to ensure smooth progress.
• Track deadlines for contingencies, inspections, appraisals, and financing.
• Ensure all compliance requirements are met and documentation is accurate and complete.
• Maintain organized digital and physical transaction files.
• Communicate proactively with all parties involved regarding transaction status and any issues.
• Assist agents with post-closing procedures and document submission.
• Troubleshoot and resolve any issues that arise during the transaction process.
• Stay updated on real estate laws, regulations, and best practices.

Requirements

• Previous experience as a Real Estate Transaction Coordinator or in a similar administrative role within real estate.
• Strong understanding of the real estate transaction lifecycle and associated paperwork.
• Exceptional organizational and time management skills.
• Meticulous attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficiency in real estate CRM software, transaction management platforms, and Microsoft Office Suite.
• Ability to work independently and manage workload effectively in a remote setting.
• Proactive problem-solving skills and ability to handle pressure.
• Discretion and ability to handle confidential information.
• A professional and reliable demeanor.

Benefits

Our client offers a competitive annual salary and the flexibility of a fully remote work arrangement. You will be provided with the necessary technological tools and support to excel in your role. The company offers opportunities for professional development and growth within the real estate sector. You will be part of a supportive and efficient team that values clear communication and effective processes. This role is ideal for someone seeking a stable and rewarding career in the administrative side of real estate.