Office Coordinator (Part-time, Contract)

*This is a contract position until September 30, 2027*

The Organization

LGM is a national leader in providing warranty, finance and insurance services to the Canadian automotive industry. Since 1998, LGM has been successfully supplying quality products and leading training solutions to  Canadian automotive dealerships. Dealer partnerships are complimented with the strong backing and support of their automotive manufacturing brands, which include BMW/MINI, Kia, Mazda, Volvo, Jaguar, Land Rover/Range Rover and Mitsubishi Motors.  

The Job

The Office Coordinator provides hands-on administrative and operational support to ensure the office is welcoming, organized and running smoothly. The role focuses on day-to-day office operations, kitchen and supply management, mail and couriers, meeting support and employee events. This is an on-site role given the nature of the responsibilities.

Key Responsibilities

Office & Kitchen Operations

• Maintain kitchen and common areas throughout the day, including loading and unloading dishwashers and keeping counters and shared spaces tidy.
• Ensure coffee machines are stocked, clean and operational, and coordinate servicing when required.
• Monitor and replenish coffee, milk, beverages, kitchen supplies and other consumables.
• Monitor office supply inventory and place orders as required.
• Help maintain a professional, organized and welcoming office environment.

Mail, Couriers & Vendors

• Receive, sort and distribute incoming mail and packages.
• Coordinate outgoing mail and courier shipments.
• Liaise with office suppliers, couriers, building management and service providers.
• Coordinate minor office maintenance and service requests as required.

Meetings & Events

• Support the organization and coordination of employee events, meetings and office activities.
• Arrange catering and refreshments when required.
• Prepare meeting rooms and common spaces before events and ensure clean-up afterward.
• Support employee engagement and social activities occurring in the office.

General Office Support

• Welcome visitors and provide basic reception support as required.
• Support workspace preparation for new employees.
• Assist with office access, building coordination and related administrative requirements.
• Provide other administrative and office support within the scope of the role.

Core Competencies

• Strong organizational skills and attention to detail.
• Reliable and comfortable working independently.
• Service-oriented and willing to take a hands-on approach.
• Strong communication and interpersonal skills.

Required Skills

• Fully fluent in French and English, written and spoken
• Comfortable coordinating with employees, suppliers and external vendors.
• Basic proficiency with Microsoft Outlook, Word and Teams.
• For Laval, French-English bilingual capability is required

Experience

· Previous experience in an office administration, office coordination, reception, hospitality or similar role.

Recommended Schedule

20 hours over five days, approximately 4 hours per day, to provide consistent daily coverage for kitchens, coffee, mail, couriers and office readiness.

What We Offer

• The base compensation range for this position is $23,000 - 27,500 (based on part-time hours)