Bookkeeper

We are seeking a highly organized and detail-oriented Bookkeeper for our client. This position will play a critical role in managing accounting operations, overseeing accounts receivable and payable activities, maintaining accurate financial records, and ensuring compliance with internal controls. The successful candidate will serve as a key point of contact for both internal and external stakeholders while contributing to process improvements and financial accuracy across the organization.

Key Responsibilities

General Accounting & Financial Reporting

• Prepare and post approved journal entries accurately and on a timely basis.
• Perform and review monthly balance sheet reconciliations, including bank accounts, accounts receivable, accounts payable, accruals, and agent accounts.
• Reconcile all balance sheet and income statement accounts.
• Investigate and resolve financial variances and discrepancies.
• Ensure compliance with established accounting policies, procedures, and internal controls.
• Support month-end and year-end close processes.

Accounts Receivable & Revenue Management

• Monitor aging reports and assess potential bad debt exposure.
• Record, reconcile, and apply customer payments accurately against outstanding invoices.
• Investigate and resolve billing disputes and payment discrepancies.
• Conduct proactive collection activities and maintain regular customer contact to improve cash flow.
• Review overdue accounts and support credit approval processes.
• Manage credit insurance programs and customer credit risk assessments.

Accounts Payable & Cost Control

• Review and approve vendor payments in accordance with company policies.
• Ensure proper 3-way matching of purchase orders, receipts, and invoices before payment processing.
• Track and allocate landed costs, including freight, duties, insurance, and handling charges to appropriate general ledger accounts.
• Identify and investigate duplicate, incorrect, or unauthorized charges.
• Monitor vendor aging reports and maintain strong controls over supplier and carrier expenses.
• Manage monthly expense account reconciliations with supporting documentation.

Reconciliations & Internal Controls

• Perform timely bank, credit card, and general ledger reconciliations.
• Follow and maintain internal control procedures over financial processes.
• Analyze financial data and investigate unusual transactions or account activity.
• Support audits by maintaining organized records and providing required documentation.

Qualifications required

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of progressive accounting experience.
• Strong knowledge of accounts receivable, accounts payable, reconciliations, and general accounting principles.
• Experience with ERP/accounting systems and advanced Microsoft Excel skills.
• Excellent analytical, organizational, and problem-solving abilities.
• Strong communication skills and customer-service mindset.