Finance and Inventory Manager

Job Responsibility:

About Us: JA Coffee Inc. is a growing green coffee importing and distribution company that specializes in sourcing specialty green coffee beans from the Caribbean, Central & South America and around the world. We offer quality green coffees with dedicated service to our roasting customers and partners. Located in Montreal, QC, we operate and stock our green and roasted coffee for the North American market. We're looking for a highly motivated and detail-oriented individual passionate about coffee to join our team and support our growth.

We are seeking a Financial and Inventory Manager with exceptional organizational skills and a strong attention to detail to oversee financial, payroll, and inventory tracking functions. This mid-senior position requires 3-5 years of experience in similar roles, with proven ability to manage accurate records and streamline processes. Expertise in QuickBooks, payroll processing, and inventory tracking is essential for this role.

Responsibilities

• Invoice Management : Create, process, and track invoices with accuracy and timeliness.
• Payment Registration : Record incoming payments and manage accounts receivable.
• Payroll Processing : Prepare and process payroll, ensuring compliance and accuracy.
• Inventory Tracking : Input and update inventory records in QuickBooks, monitor inventory levels, track stock movement, and reconcile inventory data to ensure accurate counts of incoming and outgoing products.
• Inventory Reconciliation : Regularly review and verify inventory levels, collaborating with warehouse staff to address discrepancies and maintain stock accuracy.
• Financial Reporting : Prepare cash flow, forecasting, and financial reports to support business planning.
• Supplier Payments : Manage supplier payments, coordinating with budget and cash flow requirements.
• Reconciliation : Conduct monthly bank and account reconciliations.
• Record-Keeping : Maintain organized and accessible records for all financial transactions, payroll, and inventory.
• Process Improvement : Identify and implement efficiencies in financial, payroll, and inventory processes.

Requirements

• Experience: Minimum of 3-5 years in a similar financial, administrative, or operations role.
• Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field (preferred).
• Technical Skills: Proficiency with QuickBooks and experience managing inventory within the system. Strong skills in Microsoft Excel, Google Sheets, or similar tools.
• Organizational Skills: Strong organizational skills and keen attention to detail.
• Adaptability: Ability to manage multiple responsibilities in a fast-paced environment.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Additional pay:

• Bonus pay
• Retention bonus

Benefits:

• Casual dress
• Company events
• Paid time off
• Work from home

Schedule:

• Monday to Friday

Experience:

• Payroll: 1 year (preferred)
• QuickBooks: 3 years (preferred)
• Microsoft Excel: 3 years (preferred)
• Organizational skills: 3 years (required)

Work Location: In person