Senior Executive Assistant

Adecco is currently hiring an Senior Executive Assistant for a temporary contract opportunity in Saint John, NB. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting senior leadership. If you are a self-starter with a sense of urgency and are looking for an opportunity to get your foot in the door with a large local company, this could be the perfect opportunity for you.
In this position, you will provide comprehensive administrative and communications support to the Vice-President of the Transportation and Logistics Division while coordinating projects, managing schedules, and supporting key business initiatives.

• Pay Rate: $22 - $26 per hour (depending on experience, with flexibility for highly qualified candidates)
  
• Location: Saint John, NB
  
• Schedule: Monday to Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM
  
• Employment Type: Full-Time Temporary Contract (6-8 weeks) with potential to become a long-term opportunity
  
• Vacancy Status: This posting is for an existing vacancy.
  

Responsibilities

• Provide comprehensive administrative support to the Vice-President, including day-to-day office administration.
  
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
  
• Coordinate communications activities, including planning, content development, and production of materials.
  
• Manage calendars, meetings, and complex travel arrangements.
  
• Coordinate and submit expense reports.
  
• Maintain accurate records and support document and information management activities.
  
• Utilize Microsoft Excel to complete intermediate-level spreadsheet calculations and data tracking.
  
• Assist with report development and basic data visualization.
  
• Liaise with internal departments and external stakeholders as required.
  
• Coordinate and support official meetings, events, and communications initiatives.
  
• Provide project coordination support across cross-functional teams to ensure actions are completed according to established timelines.
  
• Perform other related administrative duties as assigned.
  

Qualifications

• Must be legally eligible to work and reside in Canada.
  
• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership.
  
• Completion of an undergraduate degree in Business Administration or a related field is considered an asset.
  
• Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
  
• Excellent written and verbal communication skills.
  
• Strong organizational skills with exceptional attention to detail and accuracy.
  
• Ability to manage multiple priorities in a fast-paced environment.
  
• Demonstrated initiative, adaptability, and problem-solving abilities.
  
• Ability to work independently with minimal supervision.
  
• Professional, proactive, energetic, and team-oriented approach.
  
• Ability to handle confidential and sensitive information with discretion.
  
• Willingness to learn new tools, systems, and processes.
  

Why Apply

• Excellent opportunity to gain exposure working directly with executive leadership.
  
• Join a large local organization with strong growth potential.
  
• Opportunity to showcase your skills and potentially secure future career opportunities.
  
• Work in a dynamic, collaborative, and fast-paced environment.
  
• Competitive compensation package.
  
• Ideal opportunity for someone looking to get their foot in the door and grow their career.
  

Interested in this position? Apply now! Our dynamic recruitment team looks forward to helping you take the next step in your career.
At Adecco, our purpose is simple: to make the future work for everyone. We live our values - Passion, Collaboration, Inclusion, Courage, and Customer-Centricity - by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from people of all backgrounds and identities. Together, we are shaping a future that works for everyone.
If you would like to learn more about Aspire Academy to enhance your skills for your next role, feel free to ask!
@@j
#CAB3043