Administrative Assistant

Who Are We?Rise is not your typical accounting firm. We go beyond the traditional role associated with most accounting firms and become trusted business partners and advisors for our clients.Since 1979, we’ve been helping clients of all sizes create the businesses and lifestyles they envision by delivering expert insights and financial guidance.We work primarily with privately-owned businesses to provide a unique, customized, and coordinated mix of services, including accounting and assurance, tax planning and advisory, business improvement advisory, mergers & acquisitions advisory, and estate and succession planning.Why Work With Us?We are a diverse and growth-oriented team consisting of highly experienced professionals who provide big firm solutions to privately-owned clients.Our team has accomplished great things in the past few years, and we’re looking for more people to join us—people who are passionate, take pride and ownership of their work, adopt a growth mindset and are committed to providing outstanding support to our clients.Our leadership team is focused on fostering a learning environment. We prioritize internal engagement, growth, and the advancement of our team members as we know your growth will help our organization grow.Life at Rise CPABenefitsAs part of Rise, we're here to help you achieve your personal and professional goals. We intend to invest in you by creating a positive work environment to maximize your potential. Below are a few of the incredible perks and benefits you can expect to receive while working at Rise:Collaborative environment and open-door policy – easy access to Partners and ManagementPaid health & wellness days4-day summer work weeks in July and AugustFormal/informal mentorship and supportCompetitive compensation packageSocial and community events held year roundFlexible dress codeAbout The RoleWe are currently hiring for two Administrative Assistant positions (Junior to Intermediate level) to support our team! These roles are ideal for highly adaptable, detail-oriented individuals who thrive in a fast-paced, deadline-driven environment. You will play a key role in supporting the flow of client work, managing shifting priorities, and ensuring accuracy across a variety of administrative processes.Your Primary Responsibilities Will IncludeProviding daily reception coverageCompiling corporate filesCompiling individual tax returnsCompiling trust returnsCompiling partnership returnsSupporting workflow coordination and administrative processes across the teamMaintaining and updating workflow tools (e.g., iFirm and internal trackers) to reflect real-time status of files and assignmentsCoordinating and tracking client deliverables across multiple engagements to ensure deadlines are metProactively identifying and helping resolve workflow bottlenecks, escalating issues where appropriatePreparing and organizing documentation and materials for client deliverables and meetingsAssisting with client correspondence and ensuring timely follow-up on outstanding information requestsDrafting and sending out invoices to clientsFollowing up on outstanding invoicesCompleting ad hoc administrative duties as requiredRequired Experience, Qualifications And CharacteristicsCompletion of a Post-Secondary Degree or DiplomaMinimum 1 year of administrative support experience, ideally in a professional services environment; experience working in a public practice accounting environment is an assetStrong attention to detail and accuracy in all aspects of workHighly organized with the ability to manage multiple deadlines, competing priorities, and workflow dependenciesProactive, forward-thinking, and resourceful with strong critical thinking and problem-solving skillsStrong interpersonal and communication skills, with the ability to interact professionally and effectively with both clients and internal teamsSelf-starter with a strong sense of ownership and accountabilityComfortable working in a fast-paced, dynamic environmentExperience using MS Office (Word, Excel, PowerPoint)Experience with CRM software (such as iFirm) and tools like CaseWare and SharePoint is an asset; a strong willingness to learn new systems is essentialTeam player, willing to support reception and collaborate across teamsTax return filing experience is an assetAble to work overtime when required Note: These are 100% in-office positions, requiring regular onsite presence at our office.Annual Salary Range: $45,000 to $65,000Are you ready to take your career to new heights? Apply Now.Please note, only successful applicants will be contacted to set up an interview.