EOI: CARE+ Project Coordinator

Expression of Interest: CARE+ Electronic Medical Records (EMR) Project

Project Coordinator

Dear MAHC Team,

Expressions of interest are being accepted from employees who wish to work as a Project Coordinator for the CARE+ Electronic Medical Records (EMR) Project.

Role purpose:   Provide disciplined cross-workstream coordination, project controls and administrative support to ensure accurate PMO reporting, governance processes and delivery oversight.

Key responsibilities

• Maintain the integrated meeting calendar, workstream schedules, milestone tracker and reporting calendar.
• Administer risk, issue, action, decision, dependency and change-request logs and follow up overdue items.
• Maintain requirements, decisions and governance records, ensuring documentation is complete, current and accessible.
• Compile weekly status inputs, governance packs, dashboards and meeting materials.
• Maintain document repositories, templates, naming conventions, approvals and version control.
• Coordinate onboarding, contact lists, resource rosters and PMO communication activities.
• Support workshops, governance meetings, cutover planning and command-centre logistics.
• Identify inconsistent or missing PM information and escalate it to the PM Lead.

Primary outputs / deliverables

• Current PMO logs repositories and governance records.
• Integrated status packs, dashboards and reporting materials.
• Meeting, milestone and governance coordination.
• Action and decision follow-up.
• PMO documentation and version control compliance.

Qualifications & Experience

• Experience providing project coordination or PMO support.
• Strong organizational and documentation-management skills.
• Experience maintaining schedules, logs, dashboards and reports.
• Proficiency with project-management and Microsoft 365 tools.
• Strong attention to detail and follow-through.

Location : South Muskoka Memorial Hospital (SMMH) located in Bracebridge, Huntsville District Memorial Hospital (HDMH) located in Huntsville and Orillia Soldiers' Memorial Hospital (OSMH) located in Orillia.  

Number of Vacancies: 1

FTE: Full-Time (1.0) 

Anticipated Start Date:  October 2026

Project Duration:  Approximately 18 months. Upon completion of this project, you will return to your primary role.

Recruitment Process

• Submit your cover letter and resume together as either a PDF or Word document(s) to this posting by 11:59 pm on the closing date. Please Note: Applicants must submit their application through this posting listed to be considered. Email and paper submissions  will not be accepted unless otherwise indicated.
• If you are viewing this job posting on a website other than mahc.ca/careers, you may not be viewing the most up-to-date information. To see other opportunities or to view the most up-to-date version of this job posting, including rate of pay, please visit mahc.ca/careers.
• We thank all applicants for their interest in this opportunity. As much as we would like to reach out to every applicant, please note that only those selected for an interview will be contacted. Selection will be based on skills, abilities, experiences, and qualifications. MAHC reserves the right to conduct interview(s) or other applicable testing where required.
• Please note, AI (Artificial Intelligence) is not being used to screen, assess, or select applicants in our recruitment process.

Our organization: MAHC is committed to a selection process and work environment that is inclusive and barrier-free. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identify as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ+.  

Accommodation will be provided in accordance with the Ontario Human Rights Code. If you have accommodation needs for attendance at the interview, please advise us at time of the interview being scheduled