JA7 Front Desk / Office Receptionist - Day Shift

Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries. Direct visitors by maintaining employee and department directories; giving instructions. Maintain security by following procedures; monitoring visitor’s logbook.
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Responsibilities <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Maintain the general filing system and file all correspondence <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Pick up and deliver the mail <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Open and date stamp all general correspondence <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Collating and scanning documents <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Order all office supplies <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Answer telephone, assist with walk\-ins and customer requests <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Direct customer requests to appropriate sales team members <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Maintain up\-to\-date client information by updating the system <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Assist with data entry to keep equipment lists up to date <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Write letters to customers and vendors <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Multitask effectively <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Work with minimal supervision <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Receive shipments and provide documentation to Project Coordinator \/ VP <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Assist VP with other tasks as required <\/span><\/span><\/span>
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Requirements <\/h3>

Qualifications <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Excellent command of the English language. <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Clear and professional communication skills <\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Knowledge of MS 365<\/span><\/span><\/span>
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·<\/span><\/span> <\/span><\/span><\/span><\/span><\/span><\/span> Strong customer service skills and phone etiquette <\/span><\/span><\/span>
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Note: This is an in\-office position. Mandatory to be on site, Monday – Friday, 9:00 AM – 5:00 PM. <\/span><\/span><\/span>
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