Event Operations Coordinator (Part-Time)

Event Operations Coordinator (Part-Time)

Location: Hybrid / Flexible

Compensation: $25/hour

Employment Type: Part-Time (20-25 hours per week)

About the Role

We are looking for a highly organized, proactive, and detail-oriented Event Operations Coordinator to support our production and creative teams.

This role is ideal for someone who loves organization, project management, follow-up, and keeping multiple moving pieces on track. Rather than leading event strategy or creative direction, this person will be responsible for ensuring projects stay organized, deadlines are met, and team members have the information and support they need to execute successfully.

The right candidate thrives on checklists, timelines, communication, and making sure nothing falls through the cracks.

Key Responsibilities

Project Coordination

• Maintain project timelines and workback schedules
• Track deliverables, deadlines, and action items
• Follow up with team members, vendors, and partners on outstanding tasks
• Update project management tools and trackers
• Ensure projects stay organized and on schedule

Administrative Support

• Take detailed meeting notes and distribute action items
• Manage document organization and file management
• Track contracts, invoices, and vendor paperwork
• Coordinate scheduling and calendar management as needed
• Assist with project reporting and status updates

Vendor & Logistics Support

• Coordinate vendor communications and follow-up
• Track quotes, contracts, and deliverables
• Assist with shipping, receiving, and logistics coordination
• Support venue and vendor research when needed
• Confirm details and timelines leading up to events

Event Support

• Assist with on-site event execution when needed
• Support setup and teardown activities
• Help ensure event materials, supplies, and logistics are prepared in advance
• Serve as an operational support resource for the production team

What This Role Is Not

This is not a lead Event Producer role.

This position is designed to support the Production Manager and Creative Manager by owning coordination, administration, and project management tasks so they can focus on client leadership, event strategy, creative direction, and business growth.

Qualifications

• 1-3 years of experience in event coordination, project coordination, administrative support, hospitality, or a related field
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Comfortable following up and holding people accountable to deadlines
• Resourceful and proactive problem solver
• Strong proficiency with Google Workspace and project management tools
• Ability to work independently while collaborating with a team

Preferred Attributes

• Experience supporting corporate, experiential, or live events
• Strong administrative and operational mindset
• Strong design aesthetics
• Comfortable working in a fast-paced environment
• Positive attitude and willingness to jump in where needed
• Valid driver's license and access to a vehicle
• Available for occasional evenings and weekends during event periods

Success in This Role Looks Like

• Understanding of our premium design aesthetics
• Deadlines are met consistently
• Vendors receive timely follow-up
• Team members have the information they need
• Projects stay organized and on schedule
• The Production Manager and Creative Manager spend less time on administrative tasks and more time leading projects and serving clients

Growth Opportunity

This position begins as a part-time role and may expand as company growth and business needs evolve.

To Apply:

Please submit your resume along with a brief note outlining your relevant experience and why you believe you'd be a great fit for this role.

Email: View email address on ca.talent.com